Manager of Legal Administration

MANAGER OF LEGAL ADMINSTRATION JOB DESCRIPTION April 2026 Primary Function: The primary function of the Manager of Legal Administration is the management and processing of legal agreements for lot dispositions and residential purchase agreements, the management and facilitation of closings (excluding specs), organizational legal entity administration, and the legal setup and preparation of homeowners' associations and community covenants, conditions and restrictions (CCRs). This role also serves as a key legal and administrative partner, through owning sales takedown reporting, aiding in entitlements management and closing, and supporting the Vice President of Land Development on lot closings and HOA turnover. Contribution to Company Mission and Vision: The Manager will work collaboratively to ensure that the Company continues to create communities that flourish, while supporting the foundational principles of pursuing outstanding locations and timeless designs. The Manager shall maintain the integrity of the Old Town brand in all aspects of their position while contributing to the values of gratitude, ownership, perseverance, adaptability and innovation. Role Absolutes: Legal agreements for all residential homebuilding Lead Architectural Review Board (ARB) coordination for Land Development Lot closings, with a primary focus on ALTA review and Title Company relationships Manage Community Covenants, Conditions and Restrictions and Homeowner Association creation in coordination with the Community Ambassador Primary Responsibilities: Legal Documents Manage and maintain appropriate versions and controls of all legal documents utilized by the company, including but not limited to Reservations, Design Agreements, Building Contracts, and Purchase Agreements. Periodically audit legal documents to ensure that most current and accurate versions are being utilized. Ensure that all legal documents utilized by the company are reflective of any changes in the current market/legislative/legal environment. This includes an annual review of legal documents to ensure appropriate compliance utilizing outside legal services as required. Develop miscellaneous legal agreements, as needed, such as vendor agreements, non-preferred vendor agreements, etc. File model and spec home property tax exemptions on an annual basis. Lot Closings Manage the processing of residential lot sales, development of lot reservation and purchase agreements, oversee lot closing process with the title company, review ALTAs, prepare addendums, attend closings as needed, and archive all lot closing related documents. Manage timely closing of all lots per agreements and contracts in communities where Old Town serves as the intermediary between the developer and the client. Manage relationships with all title services providers working alongside Old Town. Serve as Old Town’s Authorized Signer for all closings, as needed. Track all lot purchases required versus community takedown commitments and report to ownership monthly. Community Set-Up, HOA and ARB Management Coordinate the drafting, execution, and recording of CCRs for all new Old Town residential developments and any Amendments as needed in coordination with the Community Ambassador and Community Maintenance and Landscape Manager (CMLM). Coordinate the drafting and execution of Code of By-Laws for all Old Town communities' homeowners' associations. Assist the Community Ambassador and CMLM in Annual HOA budgeting preparation and meetings. Support the Community Ambassador and CMLM as the primary liaisons between Old Town and any third-party property management vendors. Administer, process and track all Old Town neighborhood Architectural Review Board (ARB) activities per the CCRs and PUD requirements of each community. Support Community Ambassador by coordinating introductions to new Owners for amenities access, as applicable. Land Development Support and Sales Tracking Own weekly Takedown report, tracking all lot purchases against required community commitments and proforma. Coordinate with VP of Land Development, COO, VP of Finance, and Design Group President. Coordinate biweekly meetings with VP of Land Development to cover project status, upcoming closings, HOA turnover items and any required legal document changes. Zoning Prepare BZA applications and packets for single family residential; own calendar for filings. Support plat and replat processing for single family and townhome residential, recording, and PUD document review as legal administrator. Other duties as assigned. Leadership As the company continues to grow, lead and manage support staff as needed. Actively participate in planning, annual setting of budgets and objectives, and quarterly planning/rocks; facilitate leadership and project management of Rocks as assigned. Measure and report performance on all Key Performance Indicators. Additional Qualifications Paralegal Preferred experience in residential homebuilding Advanced use of Microsoft Word and Excel Highly organized Strong and credible written and oral communication skills Reporting This position reports to the Companies VP of Land Development with a dotted line to the Design Group SVP of Operations.