Preconstruction and Project Estimator

Job Description: Preconstruction and Estimating Coordinator Company Overview Since 1986, McLauchlin & Company has built its reputation on a simple philosophy: do quality work, communicate openly, and build lasting relationships. Founded on the values established by Jerry McLauchlin, the company was created with a deliberate focus on complex, highly specialized construction projects that demand experience, accountability, and attention to detail. Over the past four decades, McLauchlin & Company has provided general contracting services throughout Florida and the Southeast across a diverse range of industries. Our portfolio includes senior living facilities, ambulatory surgery centers, interior hospital renovations, specialty medical centers, financial institutions, hotels and multi-use commercial developments. What sets McLauchlin apart is not only the breadth of our experience, but the way we approach each project. We believe successful construction is built on trust, collaboration, and a commitment to doing right by our clients, employees, subcontractors, and partners. These principles have guided our company since day one and continue to define the relationships and reputation we have built over generations. Job Overview The Preconstruction and Project Estimator will work closely with the President of McLauchlin to support preconstruction planning and cost estimating across Construction Management, Design-Build, and Hard Bid project delivery methods. This role is responsible for assisting in competitive, detailed, and transparent estimates that support successful project pursuit and execution. Skills and Qualifications • 5+ years of preconstruction, bidding or estimating experience. Healthcare construction is preferred. • Estimator training and certification will be provided to grow into the Project Estimator role. • Strong understanding of and ability to read architectural plans and specifications. • Excellent organizational skills and the ability to multitask while maintaining a professional and positive work environment while meeting deadlines. • A solutions-oriented and process improvement mindset. • Ability to take “ownership” of your role. • Experience with AHCA projects is a plus. • Excellent customer service skills via phone and email. • Exceptional attention to detail. • Proficiency in MS Office and Estimating/Takeoff Software. Job Responsibilities The following is a list of the principal functions of this position and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned. • Maintain the company-wide bid schedule that lists current projects in bidding, projected subcontractor turnout and key deadlines such as pre-bid meetings, RFI and Bid submissions. • Research and understand bid packages as advertised by agencies or clients including required licensing, insurance, or prequalification processes prior to bidding. • Attend necessary pre-bid conferences, noting important project-specific requirements. • Maintains and manages the Vendor Directory for subcontractors and their associated users to ensure ITB’s and other correspondences are received and a smooth transition from Bidding to Project Award. • Develop and manage preconstruction and design schedules. • Review project specific plans and specifications to perform quantity takeoffs, build bid forms, develop trade-specific scopes of work and a thorough bid list of subcontractors and suppliers that are relevant to the project location and scope. • Manage the electronic plans and specifications for projects in the bidding stage. Distributing all project addendum and associated plan updates to all bidders. • Follow up with invited bidders noting their bidding intent and managing any pre-bid RFI’s. • Organize the received bids, build a detailed estimate and compile the bid documents for an accurate and responsive submission. • Build an accurate pricing database for use during future preconstruction activities. • Submit permit documents for awarded projects (Permit Applications, Notice of Commencements, Signed and Sealed drawings etc.). Work with architects and engineers as needed for timely permit issuance in accordance with bid documents. • Prequalify bidders and work with VP of Business Development to expand regional vendor networks.  Facilitate project transition from Preconstruction to Project Management for execution while communicating budgets and project specifics. • Update project bidders on project bid status, awarded, not awarded etc. as time permits. • Other duties as assigned Benefits • 401k with company matching (Enrollment available after 1 year of employment) • Dental and Health insurance • Paid time off • Vision insurance • Paid Holidays • Bonus Potential