Business Accounting Administrative Assistant

The Business Accounting Department of one of the fastest-growing accounting firms in the country is seeking an Administrative Assistant who possesses a technical skillset, is motivated by quality work and embraces a collaborative environment. This individual will have a direct impact on our firm's mission of serving as a catalyst for those striving to achieve their highest potential. In this role, you will provide essential project management services for the continued flow of operations at the Firm. The Business Accounting Administrative Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This individual works on a variety of tasks simultaneously and is capable of anticipating the needs of others while constantly seeking opportunities to improve workflow. This position performs administrative work which involves critical thinking and problem solving. Additionally, in this role the individual should possess excellent communication, and adaptability skills. The Business Accounting Administrative Assistant must also be extremely detail oriented and organized, be able to work on many tasks/projects simultaneously, work independently with little or no supervision, and manage their time efficiently. Compensated overtime required during Busy Season, January 15 – April 15. What You'll Do: Business Accounting Responsibilities: Process Form 1099s, payroll reports (including W-2s), sales/use tax reports, ERTCs, and other tax reports on an annual, quarterly, and monthly basis Manage project views showing monthly and quarterly due dates, review for duplicates, incorrect project names, etc. Maintain tracking spreadsheet of quarterly/annual projects and forward reports to Department Process auto calculation information for clients Process Personal Property Tax Declarations Complete Form 1099/W-2 e-file verifications Conduct inventory counts and place order for annual W-2 and 1099 forms and envelopes Update payroll form addresses on annual basis Schedule annual calendar of bi-weekly and monthly lunch meetings and order lunch/set up for monthly lunch meetings Retrieve and download quarterly payroll reports for Firm clients using outside payroll company and save to their client files Plan and coordinate 1 to 2 Department events per year Process all Firm address changes in CFS Payroll System Perform other duties not listed as needed Other Firm Responsibilities: Create IRS response letters and correspondence Support client relations through engagement letter drafting, completing new client setup forms and opportunities in CRM, and updating existing client information as changes occur Scan client documents into electronic network files Backup – Login Team (1040 Workflow) Backup – Distributing firm mail, routing, process outgoing mail Backup – Receptionist Assist Office Manager Perform other duties not listed as needed What We're Looking For: Experience with Microsoft Office programs including Word, Excel, Outlook and Teams. Experience with Adobe Acrobat and PDFlyer Communicating effectively in speaking and in writing as appropriate for the needs of the audience (e.g. in person, over the phone, etc.) Managing schedules and appointments for others while simultaneously organizing own priorities Strong project management skills and the ability to handle multiple projects at once Ability to exercise high level of confidentiality Producing letters, reports, and other documents in a professional and standardized manner Takes initiative within role and helps cross-train other individuals on the team Work extended hours during peak seasons Handle requests from multiple areas of management and multi-task Provide high client service in a professional manner Your Qualifications: High school diploma or equivalent required 4+ years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, and Outlook Experience with Adobe Acrobat and PDFlyer Why You'll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings and Work Flex program at our Life at Anders page: https://anderscpa.com/careers/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship. For over 55 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #74 on Accounting Today's List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, Instagram and Twitter: @AndersCPA If you have questions about the data we collect and how it's used, view the Anders Privacy Policy.