Licensed Real Estate Assistant

Job Summary I’m seeking a detail-oriented, proactive Real Estate Ops Manager to support myself as a top producing real estate agent in Portland, Oregon. Ideal for someone who thrives in a fast-paced environment, is tech-savvy, well-organized, and dedicated to client service. You will assist with all aspects of transaction coordination, marketing, client care, and day-to-day operations to help grow the business and deliver a top-tier experience. Requirements (non-negotiable) Current, active real estate license in Oregon. Intake Zillow calls to add to agents database. Must possess current drivers license and a vehicle and maintain active insurance. Experience with transaction coordination or selling homes (agency or brokerage environment). Knowledge of local regulations and Oregon Real Estate Commission transaction requirements. Proficiency with CRM systems (especially Follow Up Boss), calendar tools, email, and Microsoft Office or Google Workspace. Excellent written and verbal communication skills. Organized, detail‐oriented, able to manage multiple tasks and timelines simultaneously. Professional demeanor Duties Perform high-level support for the agent across tasks and client needs. Conduct property searches, compile listings, send them to clients, and coordinate property showings. Schedule and attend inspections, collect bids, attend appraisals, walk-throughs, and related appointments. Monitor transaction timelines and deadlines, including contingencies, financing, and closing dates. Assist with follow-ups on warm and old leads via Follow Up Boss (FUB), including lead nurturing and drip campaigns. Draft and submit offers, repair addendums, counteroffers, and ensure accuracy in documentation. Coordinate with clients, lenders, title companies, and vendors for smooth transaction flow. Preferred Background in Operations or Project Management Working Conditions Must live in Portland, OR to be considered for this role. Mostly in person work in the office or out in the field. Occasional work from home. Must have open availability for weekend work including open houses, client showings, and/or client events. Job Type: Part-time Pay: From $50,000.00 per year Work Location: In person