Kingsmill Realty Office Coordinator

Job Description: Must be detailed, organized, a self-starter, proactive and take pride in providing quality work. Strong written and verbal communication skills are important. Must be able to multitak between multiple roles.DutiesProvide daily administrative support to the agents and staff Manage calendars: Keep agents apprised of calendar, action items, messages and relevant business issues, both internal and external Send daily lead rotation to team members Assign leads as rotation follows Input all leads into proper systems Screen incoming calls & email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person Assist on Onboarding New agents Work with Microsoft Outlook, Google and other technology and apps to support office functions Compiling stats and reports pulled from the MLS as request by the staff Folder content upkeep for all marketing material to clients Assist agents with the paperwork needed to show properties Create a Duty Agent schedule for weekends Maintain and upkeep with daily office needsOrder office supplies as needed Take proper marketing material to Resort as neededSend out contract notifications to internal personnel Check for mail at proper mailboxes at KRI Office & KM Resort Other daily duties as needed within their abilitiesQualificationsMust have experience in database managementMust be proficient with common word processing and spreadsheet softwareMust be detail oriented and have excellent time management skillsPossess strong customer service skillsStrong written and verbal communication skillsHigh School Diploma or equivalent required