Planning Project Coordinator

Tocci Construct, a leading general contracting firm based in Woburn, MA, is seeking a detail-oriented and tech-savvy Project Data Coordinator to support our project management and business development teams. This role is ideal for someone who enjoys working with data, learning new technologies, and contributing to process improvements in a fast-paced construction environment. About the Role: You'll be responsible for managing critical project data, compliance reporting, and research initiatives that support our operations and growth strategy. This is a hands-on position where accuracy, organization, and technological aptitude are essential. You'll have the opportunity to implement AI tools and automation to streamline workflows while building expertise in construction project management. Key Responsibilities: Compliance & Reporting Maintain and track workforce diversity compliance documentation Compile and report MBE/WBE (Minority/Women Business Enterprise) participation statistics Ensure accurate and timely submission of required compliance reports to clients and regulatory agencies Create and maintain organized filing systems for compliance records Planning + Cost Engineering (P+CE) Support Assist with keeping the planning and preconstruction schedules current at dept. meetings Support coordination of schedule updates, milestones, and revisions Provide document management and version control for budgets, estimates, drawings, and schedules Maintain organized, clearly labeled files to ensure teams are working from current information Assist with prequalification of Subcontractors Data Management Perform data entry and quality control for project information across multiple systems Maintain project databases with accuracy and attention to detail Generate reports and dashboards tracking key project metrics Identify and implement data management improvements Research & Business Development Support Conduct market research on potential clients, competitors, and industry trends Gather and analyze data to support pursuit decisions and business development strategies Compile information for proposals and presentations Track and report on business development pipeline metrics Process Automation Learn and implement AI tools (ChatGPT, Claude, automation software) to streamline repetitive tasks Identify opportunities to automate data collection and reporting processes Document new workflows and train team members on improved processes Stay current on emerging technologies relevant to construction administration Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Parental leave Work Location: In person