Inventory Control Specialist

Job Title: Inventory Control Specialist / Warehouse CoordinatorDepartment: Supply Chain / OperationsReports To: Director / VP of Supply ChainLocation: Branch or Regional (with corporate interaction)Position SummaryResponsible for maintaining inventory accuracy, supporting warehouse operations, and ensuring readiness of materials and equipment across ATI branch locations. This role directly impacts job costing accuracy, revenue recognition timing, and operational efficiency through disciplined inventory control, system execution, and logistics coordination.Core Responsibilities Inventory Control & AccuracyMaintain accurate inventory records within Microsoft Dynamics 365 (D365).Process daily Project Item Journals to allocate materials to jobs and adjust inventory balances.Execute monthly inventory reconciliation processes for branch warehouses.Identify and resolve inventory discrepancies, variances, and shrinkage issues.Support cycle counting programs and annual physical inventories.Ensure proper item setup, categorization, and inventory nomenclature alignment. Warehouse OperationsMaintain organized, labeled, and standardized warehouse layout (rack structure, item labeling, bin locations).Ensure cleanliness, safety, and operational readiness of warehouse facilities.Oversee receiving processes:Validate deliveries against purchase ordersEnsure timely PO receipt in systemSupport efficient picking, staging, and issuing of materials to jobs.Enforce inventory control procedures and warehouse best practices. Job Costing & Operational IntegrationTranslate field usage (Daily Forms / work orders) into system transactions.Ensure materials used on jobs are:Accurately recordedTimely posted to jobsSupport faster revenue recognition through timely cost allocation.Partner with Project Managers and field teams to ensure material tracking compliance. Equipment & Asset TrackingTrack and maintain accountability for ATI equipment including:Dehumidifiers, air movers, air scrubbersGenerators, trailers, specialty equipmentMaintain equipment data across tracking systems such as:SalesforceMonday.comEquipment tracking platforms (e.g., Promatic, Assured Complete)Support equipment audits and annual inventory validation.Monitor equipment readiness for CAT (catastrophe) response. Logistics & CoordinationCoordinate transfer of materials and equipment between branches.Schedule freight, LTL shipments, and third-party logistics support.Support CAT deployments including staging and movement of trailers and equipment.Track and manage logistics timelines to meet operational demands. Vendor & Procurement SupportAssist in sourcing materials and equipment through approved vendors.Validate product specifications, part numbers, and availability.Support procurement processes by ensuring accurate receiving and documentation.Coordinate with suppliers on delivery status and discrepancies. Training & Branch SupportTrain branch personnel on:Inventory proceduresReceiving and PO processesSystem usage (D365, tracking tools)Act as subject matter resource for inventory and warehouse operations.Reinforce compliance with ATI supply chain standards. CAT (Catastrophe) ReadinessMaintain inventory levels for emergency response equipment.Support inspection and readiness of CAT trailers and assets.Coordinate rapid deployment logistics during CAT events.Operate in high-demand environments while maintaining inventory discipline.Daily / Weekly / Monthly Activities DailyProcess Project Item Journals in D365Receive purchase orders after deliveryRespond to operational requests (email/phone)WeeklyUpdate equipment tracking systems (trailers, generators, assets)Coordinate inter-branch equipment movementMonthlyCollect and reconcile inventory from assigned branchesUpload finalized inventory into D365Review upcoming equipment inspectionsAnnualSupport full physical inventory and equipment auditsCritical Success FactorsInventory accuracy and reconciliation performanceTimeliness of job cost allocation (direct impact to revenue recognition)Warehouse organization and operational disciplineEquipment readiness and tracking complianceResponsiveness to branch and CAT operational needsKey Metrics (KPIs)Inventory variance %Cycle count accuracyTime to post job costs (lag reduction)PO receipt timelinessEquipment tracking accuracyWarehouse compliance scoresRequired Qualifications3–5+ years in warehouse, inventory control, or logistics roleExperience with ERP systems (D365 preferred)Strong understanding of inventory management principlesExperience in construction, restoration, or field operations preferredProficiency in Excel and data managementCore CompetenciesHigh attention to detail and accuracyProcess discipline and executionSystems proficiency (ERP + tracking platforms)Problem-solving and root cause analysisAbility to operate in fast-paced, field-driven environmentsOperational Reality (Role Demands)High transaction volume environment (significant time in system execution)Cross-functional coordination with field, supply chain, and financeSimultaneous support of steady-state operations and CAT eventsDirect accountability for inventory integrity and equipment readiness