Executive Assistant

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.About The RoleWe are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex, based on site at our Austin Corporate Headquarters. This role operates with a high level of ownership and visibility, providing both administrative and operational support to enable the CEO and leadership team to execute against key business priorities.As part of a small, high-performing team reporting to the Lead Executive Assistant to the CEO, this individual will help sustain the rhythm of the CEO’s office, manage complex workflows, and contribute to critical initiatives that support company growth. This position offers a unique opportunity to act as a trusted partner and play an integral role in a fast-paced, global environment.Key ResponsibilitiesExecutive & Administrative SupportManage complex CEO calendaring, ensuring effective prioritization, conflict resolution, and alignment with key business milestonesCoordinate internal and external meetings, including logistics, materials, and virtual setupHandle sensitive information with professionalism, discretion, and sound judgmentManage communications, inquiries, and call handling on behalf of the executiveOperations, Projects & Strategic SupportSupport the execution of special projects, tracking milestones, deadlines, and deliverablesPrepare materials, presentations, and reports; conduct research as neededTake meeting notes, track action items, and ensure follow-throughMaintain awareness of business priorities and proactively align executive support accordinglyTravel, Expense & Budget ManagementCoordinate domestic and international travel logistics, including documentation and itinerary planningManage expense reporting processes, ensuring accuracy, timeliness, and complianceSupport budget tracking, bill payments, and resource planning as neededEvents & CollaborationPlan and support internal meetings and events, including leadership meetings, offsites, onboarding, and employee engagement activitiesPartner cross-functionally with HR, Communications, Facilities, and other teams to ensure seamless executionCollaborate closely with the broader Executive Assistant community on shared priorities and initiativesStakeholder Engagement & CommunicationServe as a key liaison and gatekeeper for internal and external stakeholders, including senior executivesBuild strong cross-functional relationships and maintain a clear “pulse of the business”Support communication initiatives in partnership with internal communications teamsWhat we're looking to add to the team:7–8+ years of executive administrative experience supporting C-suite or senior leaders in a fast-paced, global environmentExceptional organizational, prioritization, and time management skillsStrong business judgment with a high level of discretion and professionalismExcellent written and verbal communication skills, with confidence engaging senior stakeholdersAdvanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)SS26CA47CH12EA42CC11MS14Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).