EXECUTIVE ASSISTANT

JOB SUMMARYWe are seeking an experienced Executive Assistant to provide high-level support to executives within our organization. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. This role requires a proactive individual who can anticipate needs, prioritize tasks, and maintain confidentiality while managing a variety of administrative duties. The Executive Administrative Assistant position is based in our Home Office and successful incumbent is part of our world-class administrative support team.ESSENTIAL FUNCTIONS* Anticipate and deliver confidential and professional administrative support for multiple executives.* Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.* Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate follow-up actions.* Prepare and edit documents, presentations, and reports for executive review.* Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.* Assist in the preparation of meeting agendas, materials, and minutes.* Conduct research and gather information as needed to support executive decision-making.* Handle sensitive and confidential information with discretion and professionalism.* Assist with special projects and initiatives as assigned by executives.* Assist in the planning and execution of departmental and company events, including coordinating logistics, managing RSVPs, and liaising with vendors and venues.* Process invoices and expense reports.* Adhere to company policies.* Review, track and maintain departmental budgets (travel, supplies, etc.).* Keep technology skillset current, learning new and updated software applications as adopted by the Company.* Contribute to creating best practices.* Demonstrate initiative, self-motivation and good judgment in resolving issues.* Flex and adapt to changing priorities and other duties related to the position.QUALIFICATIONS* Bachelor's degree preferred, or equivalent combination of education and experience.* Proven experience (5+ years) as an executive administrative assistant or similar role, supporting multiple executives simultaneously.* 5+ years of experience at a publicly traded Company while supporting the Executive Team preferred.* Advanced Proficiency with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Visio) and other relevant applications.* Solid experience with cloud systems (Microsoft 365, SharePoint, OneDrive).* Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment.* Strong attention to detail and accuracy in all work.* Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.* Discretion and confidentiality when handling sensitive information.* Ability to work independently with minimal supervision, while also functioning effectively as part of a team.* Proven domestic and international travel planning experience required