Office Assistant

Job Title: Administrative Assistant / Office Assistant Location: Pay-Less Box, South Gate, CA Employment Type: Full-Time Position Summary Pay-Less Box is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. This position is ideal for someone who enjoys working in a fast-paced manufacturing environment and is comfortable handling a variety of administrative tasks. The ideal candidate will be professional, accurate, customer-focused, and able to multitask while maintaining confidentiality. Key Responsibilities - Perform accurate data entry into company systems and spreadsheets. - Prepare, process, and file invoices. - Assist with invoicing and administrative functions using QuickBooks (preferred). - Answer incoming phone calls and direct calls to the appropriate department. - Provide excellent customer service to customers, vendors, and visitors. - Organize, scan, file, and maintain office documents and records. - Assist with order processing and general office support. - Monitor and respond to emails in a professional and timely manner. - Support management with administrative projects and other assigned tasks. - Maintain organized electronic and physical filing systems. - Assist with scheduling, document preparation, and other clerical duties as needed. Qualifications - Previous administrative, office assistant, receptionist, or data entry experience preferred. - Strong computer skills, including Microsoft Office (Excel, Word, Outlook). - Experience with QuickBooks is preferred. - Excellent organizational skills and attention to detail. - Ability to multitask and prioritize work effectively. - Strong written and verbal communication skills. - Professional attitude with excellent customer service skills. - Ability to work independently and as part of a team. Preferred Qualifications - Bilingual (English/Spanish) preferred. - Experience in a manufacturing or warehouse office environment is a plus. - Experience with invoices, purchase orders, customer accounts, or shipping documentation is preferred. Schedule - Full-time - Monday through Friday - Open availability preferred, with flexibility for occasional overtime or adjusted hours based on business needs. Growth Opportunities Pay-Less Box believes in promoting from within whenever possible. Employees who demonstrate strong performance, reliability, leadership, and a willingness to learn will have opportunities for increased responsibilities and career advancement within the company. What We're Looking For We're looking for someone who is dependable, motivated, eager to learn, and takes pride in producing accurate work. The ideal candidate is a team player who enjoys helping others, stays organized under pressure, and contributes to a positive office environment. Job Types: Full-time, Part-time Pay: $17.00 - $19.00 per hour Shift availability: Day Shift (Preferred) Work Location: In person