Scientific Engagement Specialist II

DescriptionPosition title: Scientific Engagement Specialist IILocation: Arlington, VirginiaClearance required: SECRETResponsibilities Include (but Are Not Limited To)Planning & Policy Adherence: The Contractor shall assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.Logistics & Setup: The Contractor shall manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.Execution & Hospitality: The Contractor shall manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.Executive & VIP Support: The Contractor shall provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.Reporting & Documentation: The Contractor shall process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.Staffing & Service Level Agreement: The Contractor shall maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.IT & Security Compliance: The Contractor shall exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.Deadlines & Tracking: The Contractor shall strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.Qualifications A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and have at least 3 years' experience in meeting planning (or similar experience).In lieu of the desired certificate, Scientific Engagement Specialist II must have at least 5 years' experience as a conference/event planner.Demonstrated competence in all aspects of meeting/event planning.Ability to effectively plan, manage, and execute conferences and events.Ability to effectively communicate both verbally and in writing.It is highly desired that the Scientific Engagement Specialist II be a Certified Meeting Professional.Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.