Events Program Manager

Company Description Ultimate Ventures, a DMC Network company, is a destination management leader specializing in bringing the best of the Dallas–Fort Worth area to life for group events and programs. As North Texas’ only accredited DMC and a frequent “Top 25 DMC Worldwide” honoree by Special Events magazine, the team delivers a full range of services, including special events, team-building, excursions, and transportation logistics. The company focuses on efficient, hassle-free planning that aligns with client goals and maximizes ROI. Ultimate Ventures is known for its creativity, deep local expertise, and resourcefulness in designing unique solutions that exceed expectations. The team prides itself on being a proactive partner, delivering peace of mind through thoughtful planning and outstanding program execution.Role Description The Events Program Manager is a full-time, on-site role based in Addison, TX, responsible for overseeing the planning, coordination, and execution of client events and programs. This role manages event timelines, vendor relationships, and logistics, including transportation, activities, and on-site operations, to ensure seamless delivery. The Events Program Manager collaborates closely with clients to understand objectives, provides recommendations, and communicates program details clearly to internal teams and external partners. Day-to-day responsibilities include developing event plans and proposals, monitoring budgets, tracking milestones, and ensuring all program elements meet brand, quality, and safety standards. The role also involves participating in site visits, supervising event set-up and breakdown, resolving issues in real time, and maintaining accurate documentation and reporting for post-event evaluation.Qualifications Program Management skills to lead complex events from concept through execution, including timeline development, resource coordination, and risk management.Strong Communication skills for client interaction, vendor negotiation, cross-functional collaboration, and clear written documentation.Budgeting capabilities to create, manage, and reconcile event budgets, ensuring cost control and alignment with client financial goals.Event Planning and Event Marketing skills to design engaging programs, select venues and activities, and support promotional efforts that enhance attendance and impact.Prior experience in corporate events, destination management, hospitality, or a related field, with demonstrated on-site event supervision.Excellent organizational, multitasking, and problem-solving abilities in fast-paced, deadline-driven environments.Proficiency with event management software, office productivity tools, and CRM or project tracking systems.Ability to work on-site in Addison, TX, with flexibility for early mornings, evenings, weekends, and local travel as event schedules require.Bachelor’s degree in Event Management, Hospitality, Business, Marketing, or a related discipline, or equivalent relevant experience.