Sorority House Director - Oregon State University (Phi Chapter)

About the FHC:Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) elevates the value of AlphaGamma Delta membership by providing safe, competitive, and attractive housing and storage facilitiesfor the members of Alpha Gamma Delta. The FHC fulfills its mission through professional propertymanagement and prudent financial management, as well as innovative, diligent, and future-focusedinvestments in property and property improvements. The FHC owns or leases more than 95 AlphaGamma Delta homes, dorms, lodges, suites, and storage spaces across the United States and iscommitted to providing the highest quality property management support for each unique chapterserved.Accommodations:1 bedroom suite - includes:One-Bedroom SuiteLiving RoomPrivate BathroomSmall Kitchen AreaJob Summary:The live-in House Director manages the day-to-day operations of the chapter house, includingvarious administrative tasks, security of the chapter facility, environmental safety, oversight of thephysical facility and its grounds, management of resident emergencies, assistance with portions ofthe meal service program, repairs and maintenance, cleanliness, basic financial matters andsupervision of vendors and hired staff as applicable. Working closely with the assigned RegionalProperty Manager, the House Director will ensure the highest quality of service is provided, whilecarrying out all chapter house rules/bylaws, Fraternity, FHC and/or University policies for acomfortable and safe living environment for Alpha Gamma Delta chapter members. The HouseDirector lives at the chapter facility and must be present seven days and nights weekly excludingextended holiday breaks when the facility is closed.Duties/Responsibilities:Communicate via phone or teleconference at least once a week with Regional PropertyManagerSubmit House Director report weeklyCommunicate in-person at least once a week with student Director of Property and HeadChefSchedule and conduct the opening and closing of the chapter houseSchedule and conduct at least one house meeting per semester or quarterMaintain a master calendar with the university dates, holidays, chapter events, majorrepairs, etc.Manage on-going vendor relationships and help negotiate contracts as requested by theRegional Property ManagerEnsure compliance with policies, rules and regulations set by Alpha Gamma Delta, theFraternity Housing Corporation, university, Chapter and other local authorities such aspublic health departmentsKeep up-to-date information files and records on keys, furnishings/appliances, generalmaintenance, residents, employees, vendors, security system, etc.Manage repairs under $500Manage multiple service providers, including identifying vendors, gathering quotes,overseeing work needed and remitting invoices to the Regional Property ManagerCoordinate routine maintenance and inspectionsHelp create strategy for long-term care and upkeep of facilityPerform daily property inspectionsCoordinate, schedule and supervise the work responsibilities of the housekeeping vendor(s)and/or staffAssist in the development and monitor standard cleaning routineOrder and maintain adequate levels of cleaning supplies and equipmentArrange for annual deep cleans of floors, rugs and furnitureArrange for lawn, ground and exterior maintenanceArrange for regular pest control servicePerform light cleaning or disinfecting as needed-=Schedule and conduct daily inspection of the chapter house and surrounding groundsEnsure that all electrical, plumbing and heating/cooling systems are in line with code andin proper working orderRegularly inspect all safety and related devices including fire extinguishers, exit doors,smoke detectors, exit lights, alarms, locks, etc.Complete three fire drills throughout the academic yearWork with Regional Property Manager on all personnel issuesSubmit timesheet every two weeks to Regional Property ManagerConnect with the chapter's Director of Property Mt on a regularly scheduled basis to reviewhousing-related itemsHandle minor purchases such as daily operational expensesCollect invoices from vendors, verify their amounts and work completed, and scan copiesto Regional Property Manager for paymentReconcile monthly credit card statementManage and/or be the first responder to member incidents and emergenciesMeet regularly with chapter members, officers and advisor leadership to discuss houseoperations and useBe present at certain chapter events; Communicate effectively with advisors, parents,alumnae, university representatives, community members and other guestsOther duties as assignedRequired Knowledge/Skills/Abilities:Must be able to read, speak, and write in fluent EnglishMust pass criminal background checkPC proficient and skills in Microsoft Office and OutlookExcellent oral and written communication skillsGoal and team oriented, able to work closely with people while exhibiting a positiveattitudeWell organized – Able to work and make sound decisions under pressure and within tightdeadlinesEducation:High school Diploma or GED equivalent required;Bachelor's degree preferred;Experience:Previous residence life, Greek-letter organization or other group-living experience preferredCompetencies:Customer focus – Build strong customer relationships and deliver customer-centric solutionsCommunicates effectively – Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiencesSituational adaptability – Adapt approach and demeanor in real time to match theshifting demands of different situationsAction oriented – Take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasmInterpersonal Savvy - Relate openly and comfortably with diverse groups of peoplePhysical Demands and Work Environment:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is primarily in an office environment but involves frequent work performed from out-of-office locations for job related activities and occasional activities which are outdoors. Reasonable accommodation(s) may be made toenable individuals with disabilities to perform the essential functions:Lifts and carries up to 35lbs on a daily basisClimbs stairs several times per dayReads invoices, manuals, labels, policies, etc.Kneels, bends, and reaches for items oftenStands 65% of the time while workingMay work extended hours and/or non-traditional hours (i.e. able to respond toemergencies 24/7)Works indoors and outdoorsMust live on-site at the chapter facilityOther Duties:The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Equal Employment Opportunity Policy:We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.