Assistant To The Head Of School And Board Of Trustees

Winchester Thurston School Assistant to the Head of School and Board of TrusteesPosition InformationJob Classification- Administrative, Non-exempt, SalaryFT/PT Status- Full-TimeWork Schedule- Monday-Friday, 8a-4p, occasional evenings and weekends requiredDepartment- Administrative, Head of SchoolLocation- Pittsburgh (Shadyside), PA; In-person work is generally required. Hybrid schedule during school breaks and summer. Position SummaryWinchester Thurston School seeks an experienced executive assistant who will provide comprehensive, confidential, and professional administrative support to the Head of School and Winchester Thurston School's Board of Trustees and is responsible for the overall management of the Office of the Head of School. The Assistant to the Head of School reports directly to the Head of School and works collaboratively with trustees, administrators, faculty, staff, students, and families to advance the School's Mission. ResponsibilitiesServe as the office manager for the Head of School's Office and manage the Head of School's daily schedule and arrange meetings, as requiredServe as the assistant to the Board of Trustees by taking minutes at Board meetings, arranging committee meetings and serving as the communication link among Trustees, sending reminders of meetings, and coordinating materials for Board meetings and the annual Board of Trustees bio bookBe present at the start of meetings to make certain that food, beverages, copies of appropriate documents, and technology is preparedServe as the Head of School's representative when visitors or prospective employees arrive; arrange transportation and schedules and guide them through transitions throughout the dayAnticipate upcoming meetings of the Head and prepare appropriate documents or filesInitiate and schedule a weekly meeting with the Head of School to arrange prioritiesCommunicate with the Head prior to communicating with Trustees or other important constituentsDraft and/or edit, as requested, written communication from the Head to assure that there are no typos, misspellings, grammatical or content errorsCoordinate vacation schedule with the Head to ensure consistent coverage of the Head's OfficeAnalyze practices such as recordkeeping systems, forms control, and office layout, creating new systems or revising established procedures to maximize efficiencyLocate and compile information and format reports, graphs, tables, records and other sources of information using various software applicationsUse various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reportsArrange travel for the Head of School and other administrators, as requestedManage all expenses for the Head of School's budget as well as the office budget and reconcile monthly charges on the Head of School's credit card accountReserve rooms and make food service, room setup, and audiovisual arrangements for all meetingsOther duties as assigned RequirementsExperience in an executive assistant role, preferably in an educational or nonprofit settingExcellent organizational, interpersonal, and communication skillsProficiency in Microsoft Word and Google Suite applications as well as general aptitude for learning new applications and softwareAbility to manage multiple priorities and adapt to changing situations and schedulesAbility to maintain professionalism and confidentialityExperience liaising with multiple stakeholder groups such as Trustees, students, parents, employees, vendors, etc.Why WT?Robust and low-cost health, dental, vision benefitsAmple PTO and Sick-time offered to support work-life balanceTuition RemissionProfessional DevelopmentRetirement plan with generous employer contributionOther benefits include: discounted lunch, free parking, life insurance, EAP, FSA, Dependent Care FSA, Summer Camp Discounts and More!For ConsiderationAll inquiries are confidential, and a review of candidate materials will begin immediately. Please complete an application and provide a resume, cover letter, and contact information for 3 professional references at https://www.applitrack.com/winchesterthurston/onlineapp.Winchester Thurston School is an equal opportunity employer.WT is dedicated to the goal of building a culturally diverse and pluralistic community and strongly encourages applications from people of color, LGBTQ+ candidates, and women.