Office Manager/Executive Assistant

Office Manager / Executive Assistant Location:Nassau County, NYOverview Our client, a growing professional services organization, is seeking a highly organized and adaptable Office Manager / Executive Assistant to support the CEO while overseeing day-to-day office operations.This is a dynamic, high-visibility role that blends executive support, office/facilities management, and team coordination. The ideal candidate is resourceful, tech-savvy, and thrives in a fast-paced environment with evolving priorities—particularly in a company undergoing active growth and integration.Key Responsibilities Executive Support Provide high-level administrative support to the CEO, including complex calendar management, meeting coordination, and travel arrangements Act as a gatekeeper and strategic partner in managing the CEO’s time and priorities Support meeting logistics, including frequent Zoom coordination and preparation Assist with special projects and ensure timely follow-up on key initiatives Interface professionally with senior stakeholders, including executives, board members, and external partners Office & Facilities Management Oversee office operations Manage building access, security codes, and conference room logistics Ensure smooth day-to-day functioning of office environments, including vendor coordination and space management Support ongoing integration efforts as the company grows through acquisitions Plan and coordinate employee engagement initiatives and events (e.g., team gatherings, summer outings) Team Oversight & Coordination Manage and provide oversight to a team of receptionists Ensure seamless coordination of scheduling operations, particularly for client-facing interactions Act as a point of escalation for operational issues and help mediate/resolve conflicts when needed Drive process improvements to enhance efficiency and consistency across teamsQualifications Prior experience in an executive assistant, office manager Strong organizational and multitasking skills, with the ability to manage competing priorities High level of comfort with technology, including Zoom and other collaboration tools Demonstrated ability to manage up and work effectively with senior leadership Experience overseeing or mentoring junior staff is preferred