Compliance Officer

Compliance Officer Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. To ensure full consideration, applications must be received by September 23, 2024 Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nathan Chester at nathan.chester@dps.oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. The anticipated starting salary will be $51,072-$86,904 OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu. The Criminal History Check will include fingerprinting and successful completion of the Criminal Justice Information Systems (CJIS) online training. Position Details Position Information Department Dept of Public Safety (QUB) Position Title Officer-Compliance Job Title Compliance Officer Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Department of Public Safety is seeking a Compliance Officer. This is a full-time (1.00 FTE), 12-month, Public Safety professional position. As a member of the Clery Act Compliance Team within the Department of Public Safety, the Compliance Officer provides analytical, evaluative, and administrative services to support university compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). Examples of responsibilities include reviewing incident reports for the purpose of classifying and compiling crime statistics, creating compliant and visually engaging reports/media, developing applicable policies and procedures, gathering crime data from local law enforcement, and providing guidance to constituents about compliance issues. With the goal of supporting a university philosophy that values compliance, integrity, accountability and inclusivity, the compliance officer assists multiple university departments, including but not limited to the Office of Student Conduct and Community Standards, the Office of Equal Opportunity and Access, the Office of the General Counsel, the Department of Public Safety, and University Housing and Dining Services in the development of policies, procedures, and programs that are centrally compliant with the Clery Act and the Higher Education Opportunity Act. The mission of the committed officers, dispatchers, and staff of the Department of Public Safety is to enhance the living, learning, and working experience at Oregon State University. We are committed to cultivating partnerships within the Beaver Nation community that promote a safe and secure campus environment, while supporting the University’s pursuit of research and academic excellence. We seek to advance and support an environment within OSU that is welcoming, compassionate, caring, understanding, trusting, and diverse. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 50% CLERY ACT CONSULTATION AND ADMINISTRATION Develop institutional policy, procedures and tools to ensure OSU compliance with the Clery Act. Research current and emerging trends/changes and best practices in regard to institutional implementation of federal Clery Act regulations to comply fully with the law and its regulations. Work collaboratively with Campus Security Authorities and internal departments as liaison between FERPA, Title VII, Title IX, Higher Education Opportunity Act, Violence Against Women Act and Clery Act for the reporting and release of information to gather crime reporting statistical data for review and classification. Cross-check data from multiple reporting entities removing redundancies. Ensure that OSU’s disclosures to students, employees, families and the public are timely and easily understandable. Perform internal audits to ensure Clery Act compliance; participate in and respond to external Clery Act audits and resulting actions. Monitor university publications (The Barometer, OSU Today, etc.) to stay informed about Clery related activities such as training events, geographic updates, and new program development. Maintain Clery Compliance website. Coordinate the development and review of campus maps confirming accuracy and Clery Act geographical designations. Prepare the Annual Security and Fire Safety Report which complies with federal regulations around: Crime statistics Law enforcement authority University policies around emergency response and notification, crime prevention and awareness, assistance for victims, and disciplinary process Fire statistics and suppression system 20% CRIME ANALYSIS Gather, research, analyze, and/or disseminate information on a variety of crime related and public safety topics by reading police reports, CAD calls, intelligence products or other various sources of information Disseminate information using reports, bulletins, graphs, charts, tables, reports, and other methods to public safety personnel and other university employees Identify patterns and trends in criminal activity and public safety information 15% RECORDS MANAGEMENT Manage all supporting records, digital and hard copy, used in compiling Clery and crime analysis documentation Ensure established archiving procedures are updated to reflect changing Clery requirements Maintaining updated list of local law enforcement offices with contact information Keep a complete set of campus law enforcement standard operation procedures Maintain a comprehensive list of all buildings or land owned or controlled by the university Keep track of all Campus Security Authorities 10% TRAINING FACILITATION AND SUPPORT Design, develop, and deliver training materials for Campus Security Authorities across campus Present crime data and results of analysis to Department of Public Safety personnel as well as other university stakeholders 5% OTHER DUTIES AS ASSIGNED Review bargaining proposal for consistency with Clery Act regulations, standards, and procedures. Foster a collaborative and inclusive work environment for staff. What You Will Need Bachelor’s degree in Business Administration, Management or related field OR four years’ experience working in the criminal justice system or governmental compliance (may substitute for bachelor’s degree); Experience in interpreting policies, laws, regulations, and standards, as well as training stakeholders on compliance with these requirements; Demonstrated ability to analyze and interpret data from several sources; Excellent organizational and oral/written communication skills; Work experience providing lead administrative work in a project, program, or operation with responsibility for implementation; evaluation, research, and analysis of programs or processes; Experience designing and presenting material to a varied audience; Knowledge of and ability to use software applications to extract, compile, and display data from databases and files; Demonstrated ability to maintain a high level of confidentiality and professionalism at all times This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. The Criminal History Check will include fingerprinting and successful completion of the Criminal Justice Information Systems (CJIS) online training. Demonstrated commitment to equity and diversity and creating inclusive environments. What We Would Like You to Have Previous law enforcement or legal experience. Prior experience in Clery Act compliance, including training by the Clery Center or D. Stafford and Associates. Experience accessing and reviewing student or employee conduct databases, such as Maxient or Symplicity Advocate. Experience analyzing and interpreting law enforcement records, including the application of National Incident-Based Reporting System/Uniform Crime Reporting standards. Experience working in higher education or a university setting. Working Conditions / Work Schedule This position is typically Monday – Friday with typical business hours. However, this position may be asked to work other than typical hours. Travel for training may be required. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $51,072 - $86,904 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/19059 Posting Detail Information Posting Number P08455UF Number of Vacancies 1 Anticipated Appointment Begin Date 11/04/2024 Anticipated Appointment End Date Posting Date 09/09/2024 Full Consideration Date 09/23/2024 Closing Date 09/30/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by September 23, 2024 Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nathan Chester at nathan.chester@dps.oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. The anticipated starting salary will be $51,072-$86,904 OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu. The Criminal History Check will include fingerprinting and successful completion of the Criminal Justice Information Systems (CJIS) online training. Supplemental Questions