Billing Administrator

Network Cabling Services (NCS) is seeking a detail-oriented and organized Billing Administrator to support our accounting and operations teams. This position is responsible for preparing accurate customer invoices, reviewing work orders and project documentation, tracking billing status, and ensuring timely invoicing and payment processing. The ideal candidate has strong administrative skills, excellent attention to detail, and the ability to manage multiple projects in a fast-paced construction and telecommunications environment. Key Responsibilities Prepare, review, and process customer invoices accurately and on time. Verify billing information against contracts, purchase orders, work orders, and project documentation. Coordinate with Project Managers to obtain required billing approvals and supporting documents. Track project billing milestones and ensure invoices are submitted according to customer requirements. Monitor outstanding invoices and assist with collections by following up on past-due accounts. Resolve billing discrepancies by working with customers and internal departments. Maintain accurate billing records and electronic files. Process change orders and ensure they are reflected correctly in customer invoices. Reconcile billing reports and assist with month-end closing activities. Generate billing, revenue, and aging reports for management. Respond to customer inquiries regarding invoices and account balances. Ensure compliance with company policies and customer billing requirements. Perform other accounting and administrative duties as assigned. Qualifications High school diploma or GED required; Associate's degree in Accounting, Business Administration, or related field preferred. Minimum of 2 years of billing, accounting, or administrative experience. Experience in construction, telecommunications, structured cabling, or field services is preferred. Knowledge of billing processes, purchase orders, contracts, and change orders. Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to prioritize multiple deadlines in a fast-paced environment. Strong problem-solving and analytical skills. Technical Skills Microsoft Excel, Word, and Outlook Microsoft Office 365 Accounting or ERP software (QuickBooks, Sage, NetSuite, or similar) Experience with project management and billing software is a plus Data entry with a high degree of accuracy Preferred Experience Construction or low-voltage industry experience Progress billing and milestone billing AIA billing experience is a plus Accounts Receivable support Customer service experience Physical Requirements Prolonged periods of sitting and computer work. Ability to lift up to 20 pounds occasionally. Ability to work in a standard office environment. Benefits Competitive salary Medical, dental, and vision insurance 401(k) with company match Paid Time Off (PTO) Paid holidays Career growth and professional development opportunities