Executive Administrative Assistant

Executive Administrative AssistantWelcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.Welcome to OKANA Resort and Indoor WaterPark. Located along the picturesque Oklahoma River in the vibrant Horizons District, near downtown Oklahoma City, OKANA Resort & Indoor Water Park offers exceptional career opportunities. Conveniently situated with a dynamic indoor waterpark, over 400 well-appointed guest rooms and suites, including premium riverfront accommodations, a range of dining options, and extensive meeting and event spaces spanning 30,000 square feet, OKANA provides a unique setting for a rewarding career journey. Shape your career in the heart of Oklahoma City at OKANA. Join us to contribute to our distinctive atmosphere and foster your personal and professional growth. Be a part of OKANA Resort & Indoor Water Park, where your career aspirations meet a world-class destination.Our Vision for our team members:Be a part of the opening team of OKANA Resort & Indoor Waterpark, where your career aspirations meet a world-class destinationContribute to our distinctive atmosphere and foster your personal and professional growthAn individual committed to creating exceptional guest experiencesBe appreciated for what you bring to the teamLearn and grow with a company that values its associatesWhy OKANA:Competitive wagesPeople-first cultureHealth insuranceRetirement savingsGrowth opportunitiesPaid time offFestive environmentPerks & discountsAbout the role:The Executive Administrative Assistant provides support to the Managing Director, responsibilities include a full range of administrative duties such as: scheduling meetings, conference calls, maintaining calendar, preparing reports, presentations, and correspondences, handling customer/guest/vendor relations, screening/directing phone calls, sorting department mail and maintaining files.What you will be doing:Handle incoming calls and route to specific individuals.Maintain work area neat and organized.Maintain good working relationship with other departments, employees and guests.Report all unsafe conditions immediately.Type letters, reports, forms.Filing and organizing materialsIdentify and attempt to solve problems.Meet and greet individuals coming into the Executive office.Record, type, and distribute notes of meetings.Attend mandatory meetings as assigned.Calculate basic math for reports.Complete other duties as assigned by supervisor to include cross training.Develop and maintain filing system.What are we looking for?What you bring to the role:Previous experience supporting Executive level requiredHigh school diploma required, Bachelor's degree preferredProficient computer skills to include the use of Excel, Microsoft Word, PowerPointAbility to deal with confidential information in a discrete mannerAbility to communicate both verbally and in writing across all levels of the organizationHighly developed organizational skills and ability to prioritizeExcellent problem solving skillsIndependent, highly motivated self-starterHighly developed interpersonal skills, ability to maintain a consistently positive, cheerful, helpfulAbility to adapt well to changing priorities and situations without a loss of effectivenessWillingness to remain flexible and accessible for communication and consultationOKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.Pyramid Global Hospitality is an Equal Opportunity Employer.Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.Compensation:-Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.