Building Operations Coordinator

Position Information Hiring Department: Special Facilities Management DepartmentReports To: Building Operations ManagerJob Location: On-Site, El Paso, TexasPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $40,800 annuallyRequired Application Materials Resume List of three references Position SummaryPosition Summary: The Building Operations Coordinator is responsible for the venue's overall set-up, presentation, and functionality. This dynamic leader will oversee a part-time team for Event Operations and other contracted service providers, and/or vendors. This role is heavily involved in all the details of performing and event. This role is performed at a high level, with attention to detail, and exceptional communication skills between varying levels of professionals.Statement Of Duties And ResponsibilitiesAdministrative Duties Recommends measures to improve production methods, equipment performance, quality of product, and working conditions to increase efficiency of department, or work crew.Approaches day to day duties with a maximum efficiency attitude to achieve goals in a practical and cost- efficient mannerInitiates or suggests plans to motivate workers to achieve work goals.Analyzes anticipated problems and appropriate solutions.Event Operations ResponsibilitiesSupervise and develop the event operations staff facilitating greater efficiency and ensuring well organized and thoroughly planned and executed events.Supervise event operations staff members and vendor labor including but not limited to court installations, stage builds, gate/ADA set ups, table set ups, catering set ups, bike rack set ups, and locker room support.Ensure personnel and staff compliance with venue policy and procedure. Implementing strategic inventory and tracking systems to streamline best operational processes.Schedule, administer, record and report safety meetings with the event operations staff.Create and communicate equipment needs lists to streamline ordering and ongoing repairs of event equipment.Ensure all operational tasks are completed in a timely fashion strictly adhering to all event specific timelines.Support varying teams and event manager needs in event requests.Ensure proper set up and inspect that areas are set-up to expectation, including court, stage decks, ADA sections, basketball rims/stanchions and other areas.Assist with any furniture moving in the building.Partners with leadership to Support employee growth and development through coaching, career planning, training opportunities, and performance management initiatives.Work closely with the Building Services team (including contractor ABM), supporting UTEP Departments, etc. to ensure fluid operations.Ability to have oversight for overnight transitions as needed.Other ResponsibilitiesAssist with Forklift needs and training as necessaryOngoing reporting of NCAA requirementsWork with other operation management to plan and execute programsOversight of inventory, including assistance with the annual inventory process.Assist with university special projects or new programs as required.Carries a two-way radio and cell phoneMust be available for "On-Call Duty."Attends bi-weekly supervisor meetings.Interprets and translates company policies to workers and enforces safety regulations by conducting safety meetings.Knowledge of all Microsoft Office software and able to learn and use institutional software systemsComplies with all State and University policies.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required QualificationsEducation: High School DiplomaandExperience: (4) Four years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.Forklift Certification (Or able to obtain)Must possess a valid TX driver’s license.Preferred QualificationsExcellent communication, problem solving and organizational skills.Ability to prioritize and to handle multiple projects simultaneously.Ability to effectively motivate and supervise staffAbility to communicate well with others on a supervisory level and in a general work situation.Ability to work under high pressure in meeting urgent deadlines.Ability to work outdoors in varied weather conditions.Must have high physical stamina for high demand eventsBasic building maintenance knowledgeAbility to establish and maintain effective working relationship with users, employees, and the public and to conduct meetings as required.Ability to work long, irregular hours as dictated by programming.Professional presentation, appearance and work ethic.Ability to work irregular/extended hours, including night, weekend and holidays as required.To perform this job successfully, an individual should have some computer experience. Why Pick UTEP The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.About VP Business AffairsThe Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University’s risk management/insurance program, and the open records process. Our goal is to support the University’s teaching, research and public service mission by providing superior services to the campus community.UTEP Special Facilities Management Department The UTEP Special Facilities Management department, under the Office of Special Events, manages and maintains the Special Use Facilities at the University of Texas at El Paso. These include the Don Haskins Center, Sun Bowl Stadium, and Magoffin Auditorium. These spaces are exceptional rental venues suitable for meetings, conferences, banquets, graduations, athletic events, and more. Available to Registered Student Organizations (RSOs), University departments, Internal Organizations, and External Organizations within the wider El Paso community.What UTEP Offers Miner Perks and Benefits Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans Retirement Programs Longevity Pay Paid Vacation & Sick Leave Paid Holidays Employee Discounts & Perks Employee Education Assistance program And much more! Visit our Benefits Summary Page for more information on our additional benefits. Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment. Additional InformationNote: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu .