GES Finance School Secretary II - Elementary

School Secretary II - ElementaryClassified Position - 77772026-2027 school yearSalaryCategory 3 per Salary ScheduleDaysTBDReports to:School PrincipalSCOPE OF RESPONSIBILITIESPerform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assignedDISTINGUISHING CHARACTERISTICSPerform a variety of clerical and secretarial duties in a school with faculty, student body enrollment and educational programsREPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONSOrganize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activitiesServe as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mailTrain and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assignedProvide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of eventsCollect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logsCollect and account for monies collected in conjunction with school activities; secure monies and process according to established proceduresAdminister first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriateRegister, release or transfer students; complete enrollment informationOperate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machinesRequisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assignedProvide clerical assistance to faculty and staff as neededOrient new and substitute teachers; provide directions, keys and instructional materialsComply with medication administration protocol designated by Hopkins County Health Department and HB 126Maintain regular and predictable attendanceAdhere to the professional code of ethicsSuccessfully utilize technology as appropriate in job functionPerform related duties as assignedKNOWLEDGE AND ABILITIESKNOWLEDGE OF:Modern office practices, procedures and equipmentRecord-keeping techniquesHealth and safety regulationsCorrect English usage, grammar, spelling, punctuation and vocabularyOral and written communication skillsInterpersonal skills using tact, patience and courtesyTelephone techniques and etiquetteBasic first aid techniquesOperation of standard office machines including computer equipmentABILITY TO:Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasksPerform public relations and communications services for the PrincipalAdd, subtract, multiply and divide quickly and accuratelyUnderstand and follow oral and written directionsCompose correspondence independentlyComplete work with many interruptions.Type at an acceptable rate of speedWork independently with little directionEstablish and maintain cooperative and effective working relationships with othersLearn, interpret, apply and explain rules, regulations, policies and proceduresOperate a variety of office machines including typewriter, computer terminal, calculator and copiersUnderstand and work within scope of authorityMaintain good public relations with students, parents, teachers and the publicMeet schedules and time linesPlan and organize workTrain and provide work direction to othersCompile and maintain accurate records and prepare reportsWork confidentially with discretionCommunicate effectively both orally and in writingAdminister first aid to ill or injured studentsMINIMUM QUALIFICATIONS* Any combinationmiddot; equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. Must pass the Para Educator test in accordance with state regulations or have earned 48 accredited college hours.* Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the publicDESIRABLE QUALIFICATIONS* Knowledge/experience with student information system (for attendance secretary) or financial software (for financial secretary)