Grants Administrator

The Grants Administrator is responsible for supporting faculty, administrators, and staff in all aspects of grants and research funding. This role encompasses support of pre-award and post-award grant activities, including identifying funding opportunities, developing competitive proposals, ensuring compliance with institutional and funding agency policies, and overseeing financial and administrative requirements. The successful candidate will serve as a vital link between external funding agencies and the university community and the strategic vision, fostering collaboration and enhancing research opportunities.Pre-Award duties:Advise and collaborate with faculty, administrators and staff to develop competitive proposals for external funds.Work closely with external grants consultants to identify and vet opportunities and to identify on-campus partners.Recommend specific grant programs and funding opportunities based on university priorities as appropriate to faculty, administrators and staff.Actively communicate with members of the campus community to remain engaged with and aware of interests and funding needs; work in cooperation with faculty, administrators and staff to develop interest in externally-funded research opportunities. Updates internal website on grants.Provide advice and assistance to faculty and staff during the development of grant, cooperative agreement, contract and subcontract proposals to for-profit, non-profit, federal, state and local government sponsors (e.g., interpreting federal and state regulations and University policy, sponsors' proposal instructions and policies.)Coordinates with business office to be aware of multi-year budgets for proposal submission, ensuring regulations are followed while conforming to proposal guidelines established by external funding agencies and institutional policies and procedures.Submit proposals through various electronic systems including, but not limited to, Research.gov, Grants.gov, eGMS, and other systems.Support PI's in responding to external agency requests related to proposal submissions and/or revisions in a timely manner.Coordinate with external organizations and institutions on collaborative submissions.Investigate and maintain a strong knowledge of federal, state, and local government rules and regulations that govern research grants and contracts and stays informed on sponsored terms and conditions for submitting and negotiating grant awards.Post-Award duties:Maintain schedule of required funding reports and ensure their submission.Analyze, coordinate, approve, and submit requests for prior approval of post award changes and actions to external sponsors/agencies.Interpret sponsor approval requirements, policies, federal regulations, state statutes and University policy related to the management and administration of extramural awards.Work collaboratively with grants accountants to resolve issues related to post-award financial terms and conditions.Assist PIs, staff and administrators with project administrative concerns, inquiries, or issues to ensure compliance with sponsor and University policies and best practices.General Management:* Lead pre-award to post-award transition meetings between project stakeholders.* Maintain regular contact and strong working relationships with university departments and offices, and with faculty, administrators, staff, and outside funding agencies to facilitate the effective administration of the university's externally funded programs and opportunities for such.OtherAssist in writing and editing office documents and reports as requiredParticipate in professional development to continuously develop existing knowledge and expertise in all aspects of research administration.Train and advise faculty, administrators, staff and students on proposal development and grant management through one-on-one meetings or collaborative sessions.Assist with faculty training workshops upon requestSupplemental Functions:* Other duties as assignedMaster's degree from an accredited college or university is required.Three years of experience in a related field required.Knowledge, Skills, and AbilitiesExtensive experience in project management and developing and analyzing spreadsheets (Excel) and databases.Demonstrated knowledge of and experience with federal grant proposal development and federal grant administration policies.Ability to prepare reports and analyze funding guidelines and advise faculty on funding strategies.Experience building and fostering relationships between offices and departments as well as with outside collaborators and agencies.Strong and demonstrated analytical and deductive reasoning skills, as well as the ability to work under pressure both with close supervision and independently.Superior customer service skills and a willingness to embrace both simple and complicated tasks is required.Strong service-oriented mentality.Background knowledge regarding sponsored programs.Demonstrated managerial and organizational skills to prioritize workload effectively to meet deadlines, ensure smooth workflow, and handle multiple tasks simultaneously.Demonstrated skills to effectively analyze, problem-solve, recommend solutions, and implement action.Demonstrated accuracy and orderly work habits, and capacity for detail.Demonstrated interpersonal, oral, and written communication skills with diverse groups and situations with strong customer service skills.Ability to work under pressure and with frequent interruptions.Ability to work independently as well as collaboratively to develop effective collaborative relationships with students, faculty, administration and external groups.Must maintain strict confidentiality with financial and payroll.Ability to utilize internet tools and search engines.Excellent computer skills, including Microsoft software applications (Word, Excel, Power Point, etc.), Adobe, and possess the ability to learn new computer and internet applications.Full-time employees at SBU enjoy unparalleled BenefitsAbundance of Time offTuition Remission100% undergraduate tuition remission for employee, spouse, and dependents80% graduate tuition remission for employee (online and ground programs)50% for spouse (ground programs only)Full Benefit package403b Retirement Plan + 10% Employer contribution after 2 yearsHealth Insurance with $250 Wellness cardDental InsuranceEmployer Paid Life insuranceShort-term DisabilityEmployer Paid Long-term DisabilityEmployee Assistance ProgramOther PerksFree access to campus fitness center2 free Division 1 Men's Basketball Season ticketsGolf course membership discountOther National and Local discounts availableSt. Bonaventure University is located in the scenic Enchanted Mountain region of Western New York, approximately 75 miles south of Buffalo, New York, with easy access to major metropolitan areas. A close-knit and caring community guided by its values of compassion, wisdom and integrity, St. Bonaventure is dedicated to academic excellence as informed by its Franciscan and liberal arts traditions. The university is committed to developing an inclusive community and preparing leaders dedicated to ethical conduct and compassionate service.The university currently enrolls approximately 2,000 undergraduate students and more than 1,000 graduate students in its schools of Arts and Sciences, Business, Education, Communication, and Health Professions. U.S. News & World Report ranks SBU in the top 15% of regional universities in the North, for both value and overall. St. Bonaventure is a member of the Atlantic 10 Conference (NCAA Division I), with athletes participating in 20 sports.