Youth Program Coordinator

Job Description Ensure the health, safety, and well-being of all program participants by providing appropriate supervision at all times. Maintain and uphold YMCA of Paterson Risk Management and safety procedures, ensuring participants follow all guidelines.Report all incidents, accidents, and unusual occurrences in accordance with YMCA of Paterson policies and procedures.Oversee the daily operations of the program, ensuring smooth, consistent, and high-quality program delivery.Assist the Site Director with leadership, oversight, and support of program staff and operations.Support the Site Director in supervising Group Leaders and Activity Specialists by monitoring performance, providing coaching and recognition, and holding staff accountable to YMCA of Paterson expectations.Collaborate with Group Leaders to plan and implement engaging, age-appropriate, and mission-driven activities, including arts, STEM, SEL, creative expression, community service, leadership development, civic engagement, physical fitness, and nutrition.Prepare learning environments, materials, lessons, and supplies necessary for program activities. Maintain a clean, organized, and safe program environment in alignment with YMCA standards.Carry out assigned operational duties such as arrival and dismissal, lunch and snack supervision, registration support, family engagement events, and other administrative responsibilities.Support the planning and delivery of all program activities, helping to create a positive and supportive learning environment for participants in person (and remotely, if required).Work collaboratively with YMCA of Paterson branch staff to ensure coordinated program planning and seamless implementation across all departments.Promote an inclusive, welcoming, and respectful environment that embraces the diverse backgrounds and needs of all YMCA of Paterson participants.Create and maintain a strength-based, youth-focused atmosphere sensitive to participants with learning, emotional, or behavioral differences.Observe and assess participant needs and address student-related concerns promptly and appropriately.Maintain accurate and up-to-date program records, including participant files, staff files, attendance sheets, sign-in/sign-out logs, incident and behavior reports, and all required documentation for licensing, audits, and YMCA compliance.Track required staff trainings and certifications; support planning, documentation, and facilitation of all required training sessions.Ensure all program supplies and equipment are available, properly stored, and kept in safe working condition.Assist with fiscal contract management responsibilities, including ensuring compliance with YMCA of Paterson and funder requirements.Build and maintain positive relationships with parents and guardians through regular communication regarding participant strengths, challenges, and growth.Serve as a positive role model who demonstrates YMCA core values—Caring, Honesty, Respect, and Responsibility—in all interactions.Communicate YMCA of Paterson goals, expectations, and program standards clearly to participants and families.Actively participate in required staff meetings, professional development, and YMCA special events.Adhere to all Department of Health, Paterson Public Schools (when applicable), YMCA of Paterson, and funder standards, expectations, and regulations.Support program marketing and outreach efforts by assisting with the distribution of information and helping compile program statistics and data.