Administrative Associate, Events - Part-Time 20 hours

Administrative AssociateCJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts' largest non-profit organization CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally. We are seeking a highly organized, detail-oriented, and adaptable Administrative Associate to support our dynamic Events team. This part-time, 20-hour per week, position will provide critical administrative and logistical assistance and will provide event support for multiple events and special projects throughout the year. This role is ideal for a highly organized, detail-oriented, proactive, and adaptable individual who thrives in a fast-paced, collaborative, and mission-driven environment. CJP is not able to offer visa sponsorship for this position. Candidates must be authorized to work in the United States without visa sponsorship. Essential Functions: Provide general administrative assistance to the Events team, including calendar management, meeting preparation, and internal/external correspondence. Provide production and logistical support for events by processing invoices and contracts, maintaining event records, assisting with logistics, booking vendors, and preparing event supplies and materials. Coordinate with event team members to support event planning meetings and ensure all aspects of event logistics are covered. Other duties as assigned with or without accommodation. Working Conditions: Hybrid Work Schedule: CJP staff follow a hybrid work model. On-site work is required on Tuesdays and Wednesdays, while remote work is an option on Mondays, Thursdays, and Fridays with occasional in-person meetings on those days. Physical Requirements: This role involves remaining in a stationary position, often sitting or standing for prolonged periods, primarily working at a computer. Staff need to be able to carry a laptop and bag to and from the office. This role will require the physical capability to easily move all necessary production supplies, some weighing less than or up to 50 pounds, without assistance, including pushing, pulling, and bending. Inclusivity: We are committed to creating an inclusive environment for individuals of all abilities and backgrounds. Education: Associate degree or equivalent experience. Experience: 1-3 years of administrative and/or event planning experience in a fast-paced, service-oriented environment. Prior not-for-profit experience, event planning, and working with volunteers is preferred. Skills/Competencies: Ability to prioritize and manage multiple tasks and deadlines effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM databases and Zoom and other virtual event platforms preferred. Ability to manage projects proactively, pay attention to detail, and ensure accuracy and follow-through on all tasks. Strong written and verbal communication skills, with the ability to author and proofread documents and correspondence professionally. Strong interpersonal skills, able to interact with volunteers, community members, vendors and internal stakeholders effectively. Ability to maintain confidentiality and exercise sound judgment in a variety of situations. Experience supporting event logistics and ensuring smooth execution. Ability to be flexible and adaptable to changes and shifting priorities. CJP provides a unique opportunity to leverage your skills, talents, and experience to benefit the greater good while fostering your professional growth. You will work in a dynamic environment with a diverse group of individuals who share your commitment and enthusiasm. Together, we make a difference for both Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits, and a supportive, family-friendly work environment. CJP is guided by our Core Values Respect, Caring, Collaboration, Integrity, and Innovation that ground our work and shape the culture we create together. CJP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. CJP is dedicated to fostering an inclusive environment for individuals of all abilities and backgrounds. We provide reasonable accommodations to enable individuals with disabilities to perform essential functions. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. CJP conducts background checks as part of the hiring process.