Project Administrative Assistant

Job DescriptionWe are seeking a highly organized and detail oriented Project Administrative Assistant to support and manage all client and customer work projects. This role serves as the central point of coordination between clients, internal teams, and vendors to ensure projects are completed on time and within scope.Responsibilities include tracking project timelines, maintaining documentation, scheduling meetings, communicating with clients, preparing reports and invoices, and updating project management systems. The ideal candidate can manage multiple projects simultaneously, communicate professionally, and stay organized in a fast-paced environment. This position includes assisting with bookkeeping using QuickBooks or similar software to support financial record-keeping and invoicingThis position plays a key role in ensuring smooth operations, client satisfaction, and successful project delivery.Proven office experience with strong organizational skills and attention to detailProficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applicationsExcellent typing speed and data entry skills for efficient workflowBilingual abilities are a plus to serve diverse clients and team members effectivelyPrevious experience in customer service or as a receptionist enhances your ability to support clients professionallyKnowledge of multi-line phone systems, office management practices, and basic bookkeeping is preferredStrong communication skills with a professional demeanor in person and over the phoneAbility to multitask efficiently while managing time effectively in a fast-paced environmentJoin us as an Administrative Assistant and be part of a vibrant team dedicated to excellence! Your organizational talent and proactive attitude will help us deliver outstanding support that keeps our office thriving. We value energetic individuals who are eager to contribute their skills in a collaborative setting.Work Location: In personRequirementsMinimum of one to two years experience in administrative support, project coordination, or office managementStrong organizational skills with the ability to manage multiple client projects simultaneouslyExcellent written and verbal communication skills with a professional demeanorProficiency in Microsoft Office Suite and Google WorkspaceExperience using project management software and CRM systemsAbility to track deadlines, follow up on tasks, and maintain accurate documentationBasic understanding of budgeting, invoicing, and expense trackingStrong attention to detail and problem solving skillsAbility to work independently and as part of a teamHigh level of confidentiality and professionalism when handling client informationHigh school diploma required; Associate or Bachelor's degree in Business Administration or related field preferred