Administrative Assistant

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to provide administrative support to our Facilities team. This role will manage contractor scheduling, facility work requests, purchase requisitions (PRs), and other administrative tasks, ensuring smooth operations, timely maintenance, and efficient project execution. The Administrative Assistant will be the central point of facility coordination, helping technical staff focus on preventive maintenance, infrastructure planning, and strategic priorities. Key Responsibilities Coordinate contractor scheduling and manage communication between internal teams and external vendors. Track and follow up on facility work requests to ensure timely completion. Prepare, submit, and track purchase requisitions (PRs) and associated procurement documentation. Maintain accurate records, logs, and reports related to maintenance and facility operations. Assist with meeting coordination, documentation, and follow-up on assigned action items. Serve as the first point of contact for visitors, contractors, and vendors, managing site access procedures and ensuring compliance with safety requirements. Support general office administration tasks, including document preparation, filing, and inventory tracking. Collaborate with Facilities and other departments to streamline processes and improve operational efficiency. Minimum Qualifications High school diploma or equivalent required; associate degree preferred. Minimum of 3 years of administrative support experience, preferably in facilities, maintenance, or operations environments. Strong proficiency in Microsoft Office applications, including Excel, Word, and Teams. Experience with CMMS systems preferred; familiarity with procurement or work order systems a plus. Excellent organizational skills with strong attention to detail and the ability to multitask effectively. Strong written and verbal communication skills. Dependable, professional, and able to follow through on tasks consistently. Compensation: Pay Range: $28 - $32 per hour. Pay is determined by the applicants education, experience, knowledge, skills, abilities, internal equity, and alignment with market data. Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.