Bilingual Admin Assistant / AP-AR Support

Job Description Job Title:Bilingual Administrative Assistant / AP-AR Support Pay:$20 – $24 per hour Schedule:8AM – 5PM Monday – FridayWe are seeking a detail-oriented and dependableBilingual Administrative Assistantto support daily office operations in a fast-paced industrial environment. This role combines administrative responsibilities with basicAccounts Payable and Accounts Receivable support, requiring strong organizational skills, accuracy, and the ability to communicate effectively in both English and Spanish.KEY RESPONSIBILITIESAdministrative Support Provide day-to-day administrative support to office staff and management Answer phones, respond to emails, and assist customers and vendors professionally in both English and Spanish Manage incoming and outgoing mail, packages, and deliveries Maintain organized filing systems, records, and documentation Prepare reports, spreadsheets, and correspondence using Microsoft Office (Excel, Word, Outlook) AP/AR Support Assist with invoicing, billing, and payment tracking Support Accounts Payable processes including vendor communication and follow-ups Assist with Accounts Receivable collections and customer account inquiries Enter and maintain financial data in accounting systems (QuickBooks or similar preferred) Reconcile basic discrepancies and escalate issues as needed Additional Duties Support scheduling, purchasing, and service-related documentation Coordinate with internal departments to ensure smooth workflow Maintain confidentiality of financial and company information Assist with general office coordination and special projects as assignedQualifications High school diploma or equivalent required 2+ years of administrative or office support experience preferred Bilingual in English and Spanish (verbal and written)required Basic understanding of Accounts Payable and Accounts Receivable processes Proficient in Microsoft Office (especially Excel) Experience with QuickBooks or similar accounting software preferred Strong attention to detail, organization, and time management skills Ability to multitask and work efficiently in a fast-paced environment Professional demeanor with reliable attendance and strong communication skillsWork Environment Office-based role within an industrial service setting Frequent interaction with customers, vendors, and internal teams Fast-paced environment supporting operations across multiple service divisionsCompany Overview This established industrial service provider has been serving the Greater Houston area for over 40 years. With multiple specialized divisions, the company is a leader in delivering air solutions including air compressors, blowers, vacuum pumps, and custom-engineered systems. The team supports a wide range of industries and applications, providing reliable equipment and service solutions to meet customer needs. Company Description ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.Company DescriptionProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.