Administrative Assistant

Position Details:Client: Pharmaceutical CompanyPosition Title: Administrative Assistant IVDuration: 12 months (Possible extension)Location: Cambridge, MA 02139 (Hybrid)Pay Range: $30/hr to $32/hrKey Responsibilities:Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed.Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).Interact with high-level executives and handles confidential or business-sensitive information.May include some support for tracking budget expenditures.Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.Uses and understands MS Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).Coordinates new employee office set-ups and onboarding.May train/coordinate work for new administrative assistants.Responsible for all administrative functions for Discovery Research Neuroscience and our Cambridge Research Center such as:Calendar management, proactively solving conflicts.Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.Scheduling travel and processing expense reports.Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.Ordering office supplies.Processing invoices.Meeting/event planning and catering.Creating or modifying business documents.Preparing presentations from source materials.Preparing binders and other large copy requests.Requesting publications/articles.Onboarding various contracted vendors; andOperates with general instruction and some supervision.Leadership and Interpersonal Skills:Fully understands assigned tasks and any associated expectations.Asks for clarification, as needed.Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.Demonstrates strong problem-solving skills.Accountable and responsible for actions/mistakes.Challenges the team to always do better.Prioritizes own work, balancing multiple requests for assistance.Establishes good working relationships with client areas.Builds rapport and trust with others; possesses good listening skills.Benefits:The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - These all are subject to applicable eligibility).