Executive Assistant-Contract Administrator

Executive Assistant-Contract Administrator Location:Cherry Hill, NJ About the Job If youre energized by continuous improvement, the ability to make a difference, being part of a dynamic team of leaders, and working for an employer of choice - then this with role is for you! Duties & Responsibilities Answer, screen, and transfer all incoming phone calls Receive and direct visitors and clients Coordinate customer and supplier facility visits and ensure all elements such as itineraries, meeting room setup, entertainment meals etc., are organized and successfully executed Act as the administrative point of contact between the CEO and internal/external clients Manage all aspects of the CEOs calendar, including organizing and arranging meetings/appointments and providing reminders Coordinate travel arrangements on behalf of the CEO, and at times the CFO Complete expense reports for the CEO Handle requests and queries of executive officers appropriately Ensure the aesthetic presentation of the office, kitchen and meeting room areas are maintained at a high standard Handle requests from the CFO related to finance/IT/HR or other projects Act as the administrative point of contact for the Board meetings Develop and carry out an efficient documentation and filing system Resolve administrative problems and inquiries Maintain office supply inventories; look for cost savings on supplies and additional vendors to purchase through Record and publish meeting minutes for Board meetings, Managers meetings, etc. Produce reports, presentations, memos and briefs as needed Use of discretion and confidentiality in handling management matters Coordinate maintenance of office equipment Open, sort, and distribute incoming correspondence Perform general clerical duties including photocopying, fax, and mailing Perform other duties as assigned within scope and ability Requirements/Education/Experience/Skills High School Diploma required; Associate degree in business required, Bachelor degree in business preferred 3 5 years of experience in an administrative role; working directly for an executive officer preferred High level of discretion and confidentiality and use of independent judgement Strong communication skills both verbal and written Excellent customer service skills and friendly demeanor Strong Microsoft Office skills specifically Word, Excel, Outlook, & PowerPoint Strategic thinker who can offer solutions rather than simply carry out tasks Strong ability to multi-task and detail-oriented Strong ability to problem solve; find solutions without direction Self-started, able to take on tasks and run with them Fluent in English (speaking/writing/reading) Ability to read and understand Standard Operating Procedures (SOPs) Ability to maintain regular and predictable attendance Understand and abide by all safety regulations as well as policies and procedures What Sets Us Apart Established Food Industry Corporation with multiple US locations Stability of a Family-Owned Company for the last 40+ years Global opportunities across a fast-growing international corporation A true family environment where people care - about the work and each other A high-energy, collaborative, team?driven culture focused on Customer Service, Employee Safety and Product Quality Employee Benefits Competitive Compensation Plans Comprehensive Insurance Benefits Robust 401K Plan Employee Development, Continuing Education, Tuition Reimbursement Generous Paid Time Off Community Involvement Opportunities Company Store to purchase our meat at discounts for your family Employee discounts (cell phone, hotels, airfare, Broadway shows/event tickets etc.) Employee Events and Recognition Programs Salary Range:$70k-$80k annually This range represents the expected base salary rate for this position. Actual compensation will depend on experience, skills, and other factors. This role is eligible for a comprehensive benefits package including health insurance, retirement plans, and paid time off.