SENIOR ADMINISTRATIVE ANALYST

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. DescriptionThis role provides direct high-level administrative and operational support to the CEO, and serves as a back-up to the Chief Administrative Analyst to the CEO. The position also includes occasional support for executive logistics, such as driving the CEO to meetings or events as needed. Provides complex administrative, analytical, and/or budgetary support for an assigned department.This position is in-office five days a week, flexibility is required as some weekend availability may be requested.Recruitment Timelines: Interviews are projected to be scheduled for the week of June 8th, 2025. This date is subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.Examples of DutiesPlans and organizes administrative functions and tasks relative to the activities or operations of a departmentDesigns, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measuresFormulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solvingMonitors projects and programs and tracks and trends KPIs (Key Performance Indicators)Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policyConducts a variety of special projects and programs related to the departmentRepresents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assignedAdvises management and staff regarding performance and funding mattersAssists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variancesPrepares recommendations for proposed expenditures of capital fundsPrepares and submits requisitions and check requestsProcesses confidential documents and maintains dataGenerates correspondence, reports, and presentationsCoordinates staff to work as a team in accomplishing tasksCoordinates activities and projects with those of other departmentsMinimum QualificationsMay be required to perform other related job dutiesRequiredA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:EducationBachelor's Degree in Business, Public Administration, or a related fieldExperienceThree years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignmentCertifications/Licenses/Special RequirementsA valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functionsPreferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.The Following Are The Preferred QualificationsExperience supporting high-level executives (include titles of executive(s) supported) on strategic initiatives and special projects, including research, cross-functional coordination, preparation of executive materials, tracking deliverables, and ensuring timely execution of organizational prioritiesExperience coordinating complex meetings, high-volume travel arrangements and developing, maintaining, and analyzing complex spreadsheets for tracking metrics across the agency with strict complianceExperience managing day-to-day administrative support in large organizations with annual budgets of $20 million or greater (include organization type and approximate budget)Experience demonstrating the ability to manage highly confidential and sensitive information with discretion, sound judgment, and strict adherence to privacy and organizational protocolsEssential KnowledgeKnowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)Theories, principles, and practices of public administration analysis and budgetingData analyticsFinance and budgetResearch and report preparation methodsOffice practices, procedures, methods, and equipmentMathematics and business statisticsApplicable business software applicationsSkill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)Performing complex analyst functionsBusiness financial analysisPlanning, coordinating, and prioritizing multiple projectsAnalyzing situations, identifying problems, and recommending solutionsExercising sound judgment and creativity in making conclusions and in a stressful environmentCommunicating effectively orally and in writingPreparing comprehensive reports and correspondenceInteracting professionally with various levels of Metro employees and outside representativesAbility to (defined as a present competence to perform an observable behavior or produce an observable result)Research, compile, and analyze complex dataMeet tight time critical deadlinesWork independentlyHandle highly confidential informationUnderstand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreementsCoordinate staff to work as a team in accomplishing tasksRead, write, speak, and understand EnglishSpecial ConditionsThis job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirementsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this jobMetro provides reasonable accommodation to enable individuals with disabilities to perform the essential functionsThis classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of DirectorsContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried outWorking ConditionsTypical office situationClose exposure to computer monitors and video screenPhysical Effort RequiredSitting at a desk or tableOperate a telephone or other telecommunications device and communicate through the mediumType and use a keyboard and mouse to perform necessary computer-based functionsCommunicating through speech in the English language requiredNWMetro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.Selection ProcedureApplicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.Application ProcedureTo apply, visit Metro's website at www.metro.net and complete an online Employment Application.Computers are available to complete online Employment Applications at the following Metro locations:METRO Headquarters, Employment OfficeOne Gateway PlazaLos Angeles, CA 90012Open: Monday through Friday, 8am-4pm(Closed Sat & Sun) Metro Talent Hub8501 S. Evermont PlaceLos Angeles, CA 90044Open: Monday through Friday, 9am-5pm(Closed Sat & Sun)East Los Angeles Customer Center4501 B Whittier BlvdLos Angeles, CA 90022Open: Tuesday through Saturday, 10am to 6pm(Closed Sun & Mon) Wilshire/Vermont Customer Center3183 Wilshire Blvd, Ste 174Los Angeles, CA 90010Open: Monday through Friday, 10am-6pm(Closed Sat & Sun) Rosa Parks Customer CenterWillowbrook/Rosa Parks Station11720 Wilmington AveLos Angeles, CA 90059Open: Monday through Friday, 6am to 6:30pm(Closed Sat & Sun) Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.