IT Coordinator

About UsVaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high-quality, enduring facilities. Further, we treat all employees like family in a family-like environment where our people are proud to work.Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence. Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.OUR BIG WHY: We WOW our clients and provide life-changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.Position OverviewThe IT Coordinator plays a vital role in supporting daily IT operations, ensuring efficient management of technology resources, and facilitating communication across the organization. This position requires strong organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.Duties/ResponsibilitiesProcess and manage pVault invoicesHandle shipping and receiving of mobile devicesMaintain daily team huddle notes and track assignmentsCoordinate copier needs, including quotes, ordering, and tracking updatesMaintain and update ISP and location tracking spreadsheetsSupport Portal/VPM user stories and system updatesDistribute mass communications as neededTrack equipment for new hires and employee terminationsProvide updates on Portal/VPM sprint progressPrepare VZW vs. TL reportingConduct Active Directory (AD) validation reportingAssist with Egnyte audit processesManage and reconcile monthly invoicesMonitor and send reminders for copier contractsTrack and manage ISP contract renewalsAdminister KnowBe4 platform, including training setupCoordinate training video production (script writing, recording, editing)Education and TrainingCollege degree required; Management Information Systems (MIS) or related field preferredPrevious experience in an IT department or office administration roleMust have a clean and valid Driver’s License and a personal vehiclePosition may involve occasional travel, mostly drivingKnowledge, Skills And AbilitiesProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)Strong organizational, time management, and communication skillsAbility to manage multiple tasks and prioritize effectively