Administrative Assistant

Job Title: Clubhouse Administrator – 1 Position Available – Immediate Hire Supervisor: Program Director Location: Kips Bay Boys & Girls Club – Throggs Neck Hours: Part Time = 30 hrs./week General Function: The Administrative Assistant is primarily responsible for carrying out the day-to-day organizational tasks and facilitating efficient communication between parents and the program while under the supervision of both the Director and the Assistant Director. They will be tasked with providing optimal customer service and expected to become knowledgeable about all programming within the building. They will answer phones, manage office calendars, update databases, complete general clerical work, and update all databases regularly. Essential Functions: · Answer phones, make calls, and address various in-person inquiries · Maintain the program calendar, schedule, and events · Create parent memos, flyers, and employee notices · Upkeep the date entry on a variety of the organizations databases and filing systems · Work with vendors to purchase and maintain office equipment and program supplies · Maintain both membership and staff files · Perform other duties that may be assigned. · Promote and assist with retention or program members. · Enforce Kips Bay Boys & Girls policies. Qualifications: · Some college and previous experience working in an office setting amongst children required. · Demonstrated interest in customer service. · Excellent interpersonal skills. · Self-motivated leader. · Ability to work effectively in a fast-paced environment with children. · Strong written and oral communication skills. Physical Requirements/Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ● Frequently required to stand, walk, and sit at any given time. ● Lift and/or move up to 10 pounds. Eligible candidates should submit their resume and cover letter to Latisha.Smith@kipsbay.org Only candidates selected for interviews will be contacted. Job Type: Part-time Pay: $18.00 - $21.00 per hour Expected hours: 25 – 30 per week Schedule: Monday to Friday Experience: Customer service: 1 year (Required) Ability to Commute: Bronx, NY 10465 (Required) Ability to Relocate: Bronx, NY 10465: Relocate before starting work (Preferred) Work Location: In person