Front Desk Administrative Assistant

Responsibilities Receive and screen telephone calls and visitors Answer routine questions or direct them to the appropriate personnel Receive, open and distribute mail daily Assist and support department personnel Maintain Conference Room calendars Perform miscellaneous support functions as assigned Place and regulate online office supply orders Coordinate guest Wi-Fi accounts Receive and direct catering to correlated meetings/parties Manage file room organization Maintain facilities and office areas Facilitate communication with current facility vendors Track and code monthly AMEX receipts for reconciliation Monitor parking validations and log Generate daily outgoing Federal Express shipping labels Federal Express Invoice reconciliation and shipment tracking Qualifications / Education Moderate proficiency with MS Word, MS Excel, MS Power Point Excellent phone skills Basic understanding of business services functions Knowledge of related computer applications Skills Must be highly motivated individual with high level of initiative and an attitude of willingness Must be team player willing to assist others at all levels of the organization Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team Strong attention to detail Ability to communicate effectively on a one-on-one basis or in group setting Ability to exercise strict confidentiality Insight Capital Solutions is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification. Division Insight Investments