Executive Assistant

Scouting America - Middle Tennessee Council Position Title : Executive Assistant Reports To Scout Executive / Deputy Scout Executive 1. Job Summary The Executive Assistant provides high-level administrative and secretarial support to the Scout Executive and Deputy Scout Executive. This position requires strong organizational skills, attention to detail, and the ability to anticipate needs while keeping operations running smoothly. The ideal candidate is a self-starter with excellent judgment, professionalism, and common sense. 2. Essential Functions Prepare and assemble materials for meetings and activities of the Leadership Team. Handle routine correspondence, phone calls, voicemails, and emails; ghostwrite communications when requested. Attend and record minutes for all Board and Executive Committee meetings. Proof all materials for accuracy, spelling, and grammar, including organizational publications. Maintain vehicle lease and insurance files. Record and acknowledge all memorial gifts; prepare related communications for internal newsletters. Support special committees and functions, including Silver Beaver Award coordination and trustee correspondence. Prepare and manage confidential personnel materials such as letters of employment, evaluations, and terminations. Coordinate logistics for executive meetings, luncheons, dinners, and travel. Conduct reference checks and process candidate application files. Maintain current rosters for executives, boards, and committees. Manage central filing systems and handle mail sorting and distribution. 3. Skills & Qualifications Minimum education: High School Diploma or GED 20 years of administrative experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Excellent grammar, typing accuracy, and organizational skills Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information Detail-oriented with strong problem-solving ability Self-starter with sound judgment and initiative Professional appearance (no visible tattoos during work hours) 4. Schedule & Compensation Schedule: Monday Friday, 8:30 AM 5:00 PM Employment Type: Full-time Salary Range: $43,000 $48,000 annually (DOE) Benefits: Full benefits package included 5. Additional Information Physical demands are primarily sedentary. Requires multitasking and prioritization under frequent interruptions. May involve occasional event planning and coordination. Location Nashville, Tennessee 37215