Bilingual Communications Assistant

Position: Overview: FLAP is seeking to hire a full-time Bilingual Communications Assistant (BCA), to join the organization dedicated team. In this role, the BCA will play a pivotal part in achieving the organization's mission and goals by working closely with the organization’s chief executive officer, the development and communication’s team and other staff to develop, implement, and evaluate a sustainable organization’s communications plan, including social media. Compensation: FLAP comprehensive benefits package includes a 401k plan, 100% coverage of health insurance premiums (including prescription drugs) and 99% coverage for dental and vision insurance, with a minimal 1% employee contribution for dental and vision coverage. Employees also have general liability, mal practice (including management liability, employment practices liability and lawyers’ professional liability coverage), social security, unemployment compensation, vision and workers’ compensation. Employees enjoy 13 paid holidays, which increase with seniority, along with 12 paid sick days and 12 paid vacation days that also grow with their tenure. FLAP provides a diverse array of support options tailored to different circumstances. These include unpaid military leave, compensation for the wage difference during jury duty and witness subpoenas, paid funeral leave for immediate family members, near relatives, and close friends, the availability of up to 2 personal days annually after completing one year of service, and other leave options, extendable up to 30 calendar days, subject to approval by the bilingual executive director. FLAP provides mileage reimbursement for job-related travel at the IRS rate and reimburse meal expenses for travel. To support remote work needs, FLAP offer up to $50 per month in reimbursement for expenses like internet use. Additionally, FLAP provides professional liability insurance, general liability insurance, and coverage for Social Security, unemployment, and workers' compensation. The starting annual salary is $45,000 and can go up to $50,000, depending on skills and relevant experience. As for student loans, eligible employees can enroll in Income-Based Repayment (IBR) programs for federal loans, which are income-based and may offer loan forgiveness in as little as 10 years http://askheatherjarvis.com/. FLAP understands that the necessary equipment for this role is crucial, and we will provide all the tools needed to excel in the position. Employment Status: Full-Time-Exempt. Reports to: Bilingual Director of Development and Communications Work Schedule: Schedule: Negotiable. Monday to Friday, Tuesday to Saturday, Wednesday to Sunday, Thursday to Monday, Friday to Tuesday, Saturday to Wednesday, or Sunday to Thursday, 9:00 a.m. to 5:00 p.m., 10:00 a.m. to 6:00 p.m., 11:00 a.m. to 7:00 p.m., 12:00 p.m. to 8:00 p.m. Location: Currently, all FLAP staff are working remotely, as well as traveling in their assigned areas engaging in community outreach and education, attending community meetings and events. During the interview process, FLAP will provide further expectation is for the BCA once the organization transitions to return to FLAP’s offices. Physical Demands: The BCA will operate normal office equipment, use a computer and phone for extended periods of time. Manual dexterity is required. Background: FLAP is a 501(c)(3) non-profit organization, at an exciting point in its growth, committed to improve working conditions and opportunities for low-income workers and their households in the cannery, farming, greenhouse, landscaping, meat, nursery, packinghouse, poultry, restaurants, and snow plowing industries. The organization carries out its mission through advocacy, community outreach and education, legal services, community legal education, information and referrals, partnering with other organizations to fight human labor trafficking, preventing family separations by helping immigrants secure dual citizenship for their children and facilitating access to cash transfers to very low-wage populations. FLAP provides these services free of charge and without regard to immigration status. FLAP does not receive funding from the Federal Legal Services Corporation. For additional information please visit: https://www.flapillinois.org/ To sign up for FLAP’s Newsletter: http://eepurl.com/gJwhRn To see FLAP’s work in action and receive daily organizational updates, connect with FLAP on social media: Bilingual Facebook page: https://www.facebook.com/farmworkerlandscaper.advocacyproject Facebook in Spanish, for workers: https://www.facebook.com/landscaper.flap/ For more information on the direct impact of FLAP’s Executive Director’s work, please visit: facebook.com/alexandra.sossa.3994 Twitter: https://twitter.com/FLAPIllinois Instagram: https://www.instagram.com/flapillinois/ YouTube: https://www.youtube.com/channel/UCJAzURFw-j8tXJAy6PbEnBg LinkedIn: https://www.linkedin.com/company/farmworker-and-landscaper-advocacy-project Thriller: https://triller.co/@flapillinois Responsibilities: ✔ Work with staff and specifically with the development and communications team to draft, implement, and evaluate the organization’s communications plan, including social media channels such as Facebook, Twitter, Instagram, YouTube, LinkedIn, Thriller, Tik Tok, and others; ✔ Draft and send out press releases, fliers, and letters on behalf of FLAP; ✔ Assist with the planning and execution of events, such as press conferences, panels, webinars, and promotional events. ✔ Edit and ensure FLAP website and social media pages are updated; ✔ Submit communications reports to meet deadlines; ✔ Ensure prompt acknowledgement/thank you letters for all donations made to FLAP; ✔ Assist with publicity of the organization’s annual appeals letter, fundraiser events, and educational events that provide opportunities for donor cultivation, recruit donors and volunteers; ✔ Do extensive research on media channels to determine potential for collaboration and funding; ✔ Assist with the development and maintenance of media contacts, and sometimes handling inquiries from the media; ✔ Help manage the organization's social media profiles, including planning content calendars, creating posts, and engaging with followers; ✔ Conduct research on industry trends and media coverage that could impact the organization mission; ✔ Maintain databases of media contacts and coverage, and assist in the preparation of reports on communications activities and outcomes; ✔ Maintain organized digital and physical files of communication materials; ✔ Provide general administrative support such as scheduling media meetings, preparing presentations for the media, and managing correspondence, ✔ Assist with the production of visual content like photos, videos, and infographics. ✔ Submit reports for the immediate supervisor and/or Chief Executive Officer; ✔ Assist with any additional tasks assigned to advance the organization’s mission. Qualifications: 1) applicant must be Bilingual in English and Spanish, 2) detail-oriented, with strong problem-solving, decision-making, organizational, multitask and time management skills, extremely responsible, self-initiating, and focused, self-motivated, enthusiastic, and flexible, 3) have the ability to work with tight timelines, operate with a sense of urgency, perform under pressure, 4) have the ability to work independently and also with people of diverse economic, educational and social backgrounds to meet deadlines and answer e-mails, while demonstrating a commitment to social justice and immigrant rights, 5) ability to keep momentum, carefully document facts, maintain confidentiality of the information provided, 6) a successful track record in setting priorities; keen analytic, organization, and problem-solving skills which support and enable sound decision-making, 7) have the ability to work with tight timelines, operate with a sense of urgency, perform under pressure to meet deadlines and answer e-mails, 8) demonstrable computer skills with the internet, e-mail, Microsoft Office, Windows, Microsoft Word, Excel, Outlook, Canva, MailChimp, and other programs, 9) familiarity with communications, including social media channels such as Facebook, Twitter, Instagram, YouTube, LinkedIn, Thriller, TikTok, and others; 10) strong writing and oral communication and research skills are required, 11) individually motivated and able to keep momentum, 12) ability to multitask, efficiency and prompt turn-around is mandatory. Application: To be considered for the position, please send the following, via e-mail, to info@flapillinois.org in attention to Alexandra Sossa, FLAP Chief Executive Officer, write: “BCA” in the subject line of the e-mail: (1) resume; (2) writing samples (one in Spanish and one in English. There is not particular requirements for this); (3) two references and; (4) cover letter indicating: (a) date when you can begin work, (b) salary expectation, (c) explaining if you are planning to have a second job, (d) at least three dates with a time frame you will be available for a no more than 15 minutes phone call for initial screening and/or one hour virtual and/or in person interview at FLAP offices, FLAP will not accept incomplete applications. Position will remain open until filled, but FLAP seeks to fill this position ASAP. It is okay to e-mail for clarification questions at info@flapillinois.org FLAP is an Equal Opportunity Employer and has an affirmative policy to maintain the work place free of sexual harassment and intimidation! Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Ability to Commute: Chicago, IL (Required) Ability to Relocate: Chicago, IL: Relocate before starting work (Required) Work Location: Hybrid remote in Chicago, IL