Executive Assistant

Executive AssistantCloseUp Crew Productions / The WhereHouse Studio — Burbank, CA Part-time: 20–25 hours/week | Hybrid In-Studio & RemoteWe’re a small, creative team in Burbank looking for an Executive Assistant who thrives on both artistry and organization. At The WhereHouse and CloseUp Crew Productions, every day is a mix of creative energy, collaboration, and community. If you love bringing structure to ideas, supporting creative operations, and helping artists and projects flow smoothly — we’d love to meet you.🎬 About UsThe WhereHouse and CloseUp Crew Productions are creative studios in the heart of Burbank — a home for actors, photographers, and artists to create, collaborate, and thrive. We’re a close-knit, artist-focused team that values kindness, authenticity, and creativity. Our mission is to make every person who walks through our doors feel seen, supported, and inspired.We’re looking for a proactive, detail-oriented, and marketing-savvy Executive Assistant to help keep our operations, communications, and creative projects running smoothly. This part-time role blends administration, marketing coordination, and community engagement — ideal for someone who enjoys both organization and artistry, and wants to contribute meaningfully to a growing creative space.🗂️ What You’ll DoAdministrative & Operations SupportAssist the owner with scheduling, organization, and project coordinationKeep projects on track — turning ideas into actionable systems and follow-throughMaintain awareness of all aspects of the business (self-tape studio, photography, and rentals) and step in when neededClient & Program SupportHelp design and manage systems that strengthen client relationships and community engagementSupport the development and coordination of studio programs and creative initiativesTrack participation and results to support continued growthGather feedback, analyze engagement, and suggest creative improvementsMarketing & CommunicationPlan and manage social media and content marketing campaignsGather and organize photo/video assets from shoots and eventsUse AI and digital tools (ChatGPT, Canva, CapCut, etc.) to create content that reflects our brand voiceDesign and send bi-monthly email campaigns highlighting studio updates and community spotlightsMonitor performance metrics and engagement to guide future campaignsTeam & Studio SupportCollaborate with the Owner and Studio Manager to align communications and schedulesRepresent the studio with warmth and professionalism when interacting with clients and collaborators🌟 What We’re Looking ForExcellent organizational and communication skillsExperience in marketing coordination, content creation, or arts administrationComfortable using digital and AI tools for creative production and workflowProactive problem-solver who thrives in a fast-paced, creative environmentFlexible, reliable, and self-directed — able to manage multiple projects gracefullyA warm, professional demeanor that aligns with our studio’s values. 🕓 Hours & CompensationPart-time: Approximately 20–25 hours per weekHybrid: Remote work plus some in-studio time in BurbankCompensation: Commensurate with experience📧 To ApplyPlease send your resume and a short note about why this role speaks to you to closeupcrewla@gmail.com. We’re excited to meet someone who’s as passionate about creativity, community, and organization as we are.