Sales/Administrative Assistant

Job Title:  Sales Administrative Assistant Reports to: Sales ManagerWe are looking for a highly organized and self-motivated Sales Administrative Assistant to provide top-tier administrative support to the executive team and assist in various stages of the sales process. This role requires a detail-oriented individual who thrives and who is capable of handling confidential information with professionalism. Essential FunctionsSales SupportAssist with order entry (both from our website and direct email) and ensuring accuracyMaintain CRM database, ensuring client information and sales pipeline data is accurate and up to date.Some shipping, tracking and monitoring of ordersHelp to build orders if the need arisesSupport client communications and follow-ups on behalf of sales representatives.Help coordinate sales events, trade shows, and customer visits.This position may grow depending on the right applicant. Administrative SupportPrepare reports, presentations, and documents for internal and external use.Handle confidential information with integrity and discretion.Coordinate and support internal meetings, take minutes, and follow up on action items. Knowledge/Skills/AbilitiesProven experience as an executive assistant, sales assistant, or similar administrative role.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), HubSpot, QuickBooks and an ERP System (i.e.- Odoo).Excellent organizational and multitasking skills.Strong written and verbal communication abilities.Professional demeanor with a proactive and resourceful attitude.Ability to work independently and as part of a team. Working ConditionsThe sales Administrative Assistant will spend the majority of the workday in an office setting assisting with all sales functions. Some travel may be required. Prior Working ExperienceA minimum of 2 years of prior experience working in as a sales/administrative assistant position.EducationHigh School Graduate/GED required.