Administrative Assistant

Job DescriptionD'Leon Consulting Engineers is seeking an Admin Assistant in Los Angeles, CA.The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed. ResponsibilitiesIn accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisorPerform various administrative, clerical, data collection, data entry, and report writing tasksReceive direction from immediate supervisor in completing non-routine assignmentsGather statistics and general data; review and combine this information into established reports for use internallyScan documents and reports as requiredMay develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processingMay be responsible for verifying data gathered, such as matching supplier invoices against file copiesDistribute reports as directed by immediate supervisorOriginate correspondence and reports not requiring the personal attention of immediate supervisorPrepare general correspondence and maintains general filesAnswer telephone, take and relay messages, screen callers and direct calls accordinglyReceive, sort, and distribute mailMaintain an organized workspace by keeping documents and supplies properly storedContribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders Perform other responsibilities associated with this position as may be appropriateQualificationsProficiency in Microsoft Office Suite of software is requiredDemonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is requiredGood written and oral communication, organizational, and interpersonal skills are requiredA working knowledge of TDG policies and procedures is preferredSelf-starter, multi-taskerAbility to bring assignments to completion independentlyAbility to work in a high volume, dynamic team environmentProven record of accomplishments of office administration Prolog experienceFlexible attitude to changing conditionsAccountable and dependable to follow through with tasks/projectD’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.