Substitute Secretary - Brooke County Schools

Position Type:Secretarial/Clerical/Substitute SecretaryDate Posted:6/25/2025Location:Brooke County Board of EducationDate Available:2025-26Closing Date:06/30/2026County:Brooke County Schools BROOKE COUNTY SCHOOLSPOSITION VACANCY POSTING #S-1442POSITION TITLE: Substitute SecretaryLOCATION: Brooke County Schools - to be called as neededTitle: Secretary I - means personnel employed to transcribe from notes or mechanical equipment, receive callers, perform clerical tasks, prepare reports and operate office machines.Secretary II - means personnel employed in any elementary secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied herein that would prevent such employees from holding or being elevated to a higher classification.Secretary III - means personnel assigned to the county board of education office, administrators in charge of various instructional, maintenance, transportation, food service, operations and health departments, federal programs or department, with particular responsibilities of purchasing and financial control or any personnel who have served in a position which meets the definition of "Secretary II" herein for eight (8) continuous years.Qualifications: High school diploma or equivalent. Varied office experience and/or training in typing, filing desired. Should be skilled in office procedures with a high degree of communication skills. Computer skills desired. Successful completion of the State Competency Test as set forth by the State Department of Education.Reports to: Principal/Assistant Principal.Job Goals: To assure the smooth and efficient operation of the school/administrative office. To assist and relieve the administrative supervisor of paper work and office duties so that they may devote maximum attention to problems of education and educational administration.Duties:Typing skills proficient at 50 words per minuteType acceptable business letters, memos, reports, tabular material and forms with speed and accuracyType from handwritten or edited rough draft materialTakes and transcribes from notes correspondence, reports, notices and recommendationsMaintains a regular filing system as well as a set of locked confidential filesFiles correspondence, invoices, cards, or other reports in a prescribed manner, depending upon the practice of the departmentMaintains a schedule of appointments and makes arrangements for conferences and interviewsProperly uses the telephone for incoming and outgoing calls and records messagesMaintains a complete and systematic set of records of all financial transactionsRecords details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.Prepares financial statements, income statements, and cost reports to reflect financial condition of the departmentTraces errors and records adjustment to correct charges and credits posted to incorrect amountsReviews and completes duplicating work ordersKnowledge to operate various types of duplicating machines to reproduce handwritten or typewritten materialsUnpack orders received and inspect for damage or defects; verify accuracy of orders received by reviewing specific information on packing slip, invoice, or purchase order; records any discrepancy or damageDemonstrates proficiency in using computer operating system commands, word processing operation, computer filing, retrieval of information, etc.Utilizes West Virginia Educational Information System for maintenance of student records, processing purchase orders, point of service (Child Nutrition Program) and associated programsDisplays flexibility in learning new and different methods of accomplishing tasksFollows county policy and proceduresMaintain and/or upgrade skillsPerform duties efficiently and productivelyPromote positive communicationsMaintain a professional appearancePerforms such other duties and assume such other responsibilities as the superintendent or immediate supervisor may from time to time assignTERM OF EMPLOYMENT: 200-261 days per year. Salary and work year to be established by the Board of EducationEVALUATION: Performance of this job will be evaluated annually in accordance with provisions of theBrooke County Board of Education's Policy of Evaluation of Service PersonnelSalary based on experience and education level per CBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation.