Executive Assistant
TSI Federal is seeking an Executive Administrative Assistant in San Francisco, CA to provide the following:
- Plan and coordinate domestic and international executive travel in compliance with DHS regulations.
- Book flights, lodging, transportation, and prepare detailed itineraries and briefing books.
- Manage complex executive calendars aligned with leadership priorities.
- Schedule high-level internal and external meetings and provide read-ahead materials.
- Provide hybrid meeting support, including agendas, notes, minutes, and action tracking.
- Oversee all incoming correspondence, taskings, and documentation directed to the office.
- Review, edit, and format executive-level documents including memos and letters.
- Track deadlines and action items; conduct quality control checks on all submissions.
- Escalate urgent short-suspense items to senior officials promptly.
- Support special projects, conferences, town halls, and executive initiatives.
- Serve as front office point of contact; screen visitors and manage stakeholder engagement.
- Draft, review, and format executive correspondence, reports, and presentations.
- Oversee office supplies, space coordination, mail handling, and inventory tracking.
- Maintain digital and physical filing systems in compliance with policy.
- Support timekeeping, attendance tracking, and payroll accuracy.
- Analyze workflows, recommend process improvements, and support budget tracking.
- Guide and support junior administrative personnel.
Qualifications and Requirements:
- Minimum 5–7 years of experience supporting SES or equivalent senior-level executives.
- Strong precision, attention to detail, and ability to manage multiple responsibilities.
- Proficiency in Microsoft Office Suite, video conferencing platforms, and task/travel systems.
- Demonstrated professionalism and discretion when handling sensitive information.
- Strong organizational, written, and verbal communication skills.
- Ability to represent the executive office professionally in all interactions.
- Public Trust Clearance.
TSI Federal offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.