Secretary/Registrar

JOB TITLE: School Secretary (Principal/Registrar)FLSA CLASSIFICATION: Non-exempt, hourly employee.WORK DAYS: 200 days (including paid holidays).STANDARD HOURS PER DAY: The standard hours for the School Secretary are 8 hours per day depending on the assignment.WORK YEAR: The School Secretary (Principal/Registrar) is generally employed for 200 days (including paid holidays).SALARY SCHEDULE & BENEFITS: The School Secretary (Principal/Registrar) is paid on the "Secretaries" Salary Schedule, Level 3, and is eligible for benefits schedule on the first of the month following 60 days of employment.REPORTS TO: The School Secretary reports to the Principal or other designated building administrator.SUPERVISES: The School Secretary (Principal/Registrar) does not supervise any other employee(s).General Summary Of DutiesUnder direct supervision, the School Secretary (Principal/Registrar) performs clerical duties registering and withdrawing students to and from school. The person in this position is also responsible for grade level enrolling, withdrawing, supporting building-wide Synergy and attendance needs. Duties are generally clerical/secretarial related.Essential FunctionsProvides a high level of support to administrators they support.Meets with and registers new students and families for the school.Inputs student information into the Student Information System and State of Indiana portals to compile student records.Meets with parents and students to prepare paperwork to withdraw students from school.Maintains and updates current immunization records in the computer and permanent file.Prepares ADM reports accounting for every student and their schedule. This may involve distributing printouts to and from teachers and administrators in order to keep computer files accurate for ADM.Assists administrators and counselors with record-keeping functions associated with academic records.Maintains a filing system for attendance records and general school files.Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.Maintains a professional atmosphere in the main office; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others.Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.Responsible for keeping up to date on current technology, as job appropriate, being used by the district.With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.Responsible for timely and accurate information they maintain as part of their job responsibilities. Non-essential FunctionsWhile the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs related duties as directed. Entry-level Requirements EDUCATION/TRAINING: High school diploma or GED is required; EXPERIENCE: This is an entry level clerical/secretarial position that requireslittle or no previous experience or training except the knowledge, skills and abilities to perform the essential job functions. *School secretarial experience preferred. CERTIFICATIONS &/OR LICENSES: None required. OTHER: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required.Performance AptitudesData Utilization: Requires the ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed schema or plan. Includes judging whether readily observable functional, structural or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.Human Interaction: Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.Functional Reasoning: Requires ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.Situational Reasoning: Requires the ability to exercise the judgment required in situations characterized by repetitive or short cycle operations covered by set procedures or sequences. PHYSICAL REQUIREMENTS: Tasks involve the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds).SENSORY REQUIREMENTS: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.ENVIRONMENTAL FACTORS: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.