Supervising Administrative Specialist

Introduction \nTHIS IS A NEW ASSEMBLED\nEXAMINATION. The eligible list resulting from this\nexamination will cancel any existing list and may last approximately one year\nbut can be extended.\n\n\n\nSupplemental Questionnaire: A properly completed\nSupplemental Questionnaire must be submitted with each application.\nApplications and Supplemental Questionnaires must be in the possession of the\nHuman Resource Services Department by 5:00 p.m. on the Last Day for\nFiling. Failure to submit the Application or Supplemental Questionnaire\nwill result in disqualification.\n\n\nApplications and Supplemental Questionnaires\nwill only be accepted online.\n\n\n DESCRIPTION \n\n\nTHE COUNTY:\n\nEstablished in 1853, Alameda County has a population of over 1.6\nmillion residents, making it the second largest county in the Bay Area and the\nseventh largest in the State. The County encompasses 14 cities including\nAlameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore,\nNewark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as\nsix unincorporated communities and rural areas that span a total of 738 square\nmiles.\nAlameda\nCounty employs approximately 9,000 employees working in 21 different agencies\nand departments and has an annual budget of over $3 billion. As a major urban\nCounty, Alameda delivers a full spectrum of services, including general\ngovernment and internal services, health care, social services, public works,\ncriminal justice, and other public safety services for its community.\nThe\nCounty celebrates the rich diversity of its workforce, which in large measure,\nreflects the cultural and ethnic diversity of the community it serves. The\nCounty's mission is to enrich the lives of its residents through visionary\npolicies and accessible, responsive, and effective services. Its vision is to\nbe recognized as one of the best counties in which to live, work, and do\nbusiness.\n\n\nTHE POSITION:\nUnder general direction, to provide supervision for administrative and operational functions in County departments or agencies; to provide complex professional-level operational, systems and administrative services to the County department or agency to which assigned; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required.\n\n\nIDEAL\nCANDIDATE:\nIn addition to meeting the minimum\nqualifications stated below, the ideal candidate will have demonstrated a track\nrecord of success in the following areas:\n\n\n Possesses outstanding communication and\n listening skills, with the ability to clearly articulate information verbally\n and in writing.\n Exercises sound judgment and\n decision-making, including the ability to identify and understand complex\n problems and concepts.\n Maintains exceptional organizational skills to\n effectively manage changing priorities.\n Brings experience as a manager with strong\n supervisory skills, instructing, guiding, and supporting others in\n accomplishing performance goals and work objectives.\n Builds and sustains effective relationships,\n relating well to individuals of diverse cultures, styles, abilities,\n motivations, and backgrounds, even in times of conflict.\n Applies knowledge of administrative\n principles, policies, and regulations to ensure compliance and support\n effective departmental operations.\n Utilizes strong analytical and\n problem-solving skills to evaluate processes or data, identify issues, and\n develop practical, well-supported solutions.\n Oversee budget and fiscal activities,\n including monitoring expenditures, tracking resources, and ensuring alignment\n with organizational and program goals.\n Develops, improves, and maintains\n administrative systems and workflows to enhance efficiency, accountability, and\n overall operational effectiveness.\n\n\n\n\nTHE VACANCIES:\nWe are currently recruiting to establish a countywide\neligible list that will be used by any County department or agency needing to\nfill a vacancy in this classification. There are immediate vacancies in the Social Services Agency.\n\n\n\n MINIMUM QUALIFICATIONS EITHER I\n\nExperience:\nThe equivalent of two years of full-time experience at the level of or higher than the class of Administrative Specialist II in the Alameda County classified service (non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts). \n\nCompletion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience for the internal patterns. \n\n\nOR II\n\nEducation:\nThe equivalent of graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. \n\n(Additional professional or paraprofessional administrative services experience may be substituted for the education on a year-or-year basis.) \n\n\nExperience:\nThe equivalent of two years of full-time professional-level experience in independently planning, organizing and conducting administrative or management studies and providing ongoing administrative services at a level equivalent to the Alameda County classified service of Administrative Specialist II, preferably in a public agency setting. Some prior lead or supervisory experience is desirable. \n\n\nLicense:\nPossession of a California Motor Vehicle Operator's license. \n\nNOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. \n KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies:\n\n\nKnowledge of:\n\n\n Supervisory principles, including work planning, direction and review.\n Principles of public administration.\n Practices and techniques of administrative analysis and report preparation.\n Computer applications related to the work.\n Budgetary and financial record-keeping techniques.\n Office administrative practices and procedures, including records management and the operation of standard office equipment.\n Basic public personnel, purchasing and contract administration practices. \n\n\n\n\nAbility to:\n\n\n Plan, supervise, review and evaluate the work of others through subordinate supervision.\n Train others in work procedures.\n Plan and conduct administrative and operational studies.\n Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.\n Interpret, explain and apply complex policies, regulations and procedures.\n Prepare clear and accurate reports, correspondence, procedures and other written materials.\n Represent the department and the County in meetings with others.\n Organize and prioritize work and meet critical deadlines.\n Maintain accurate records and files.\n Exercise sound independent judgment within established policies and guidelines.\n Establish and maintain effective working relationships with those contacted in the course of the work.\n \n\n\n\n EXAMINATION COMPONENTS THE\nEXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:\n\n A review of applicants'\n applications to verify possession of minimum requirements. Those\n applicants who possess the minimum requirements for the class will move on\n to the next step in the examination process.\n A review of candidates'\n Supplemental Questionnaires to determine the best qualified. Those\n candidates considered the best qualified will move on to the final step in\n the examination process.\n An oral interview which\n will be weighted as 100 % of the candidate's final examination score. The\n oral interview may contain situational exercises.\n\n\nCANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS\nEXAMINATION.\nWe reserve the right to make changes to the announced examination\ncomponents.\n\nAlameda\nCounty utilizes a Civil Service Selection System founded on merit. Such a\nsystem is competitive and based on broad recruitment efforts and equal\nopportunity for qualified applicants to test in an examination process designed\nto determine the qualifications, fitness and ability of competitors to perform\nduties of the vacant position. Many of our recruitments are targeted and\nspecific to the needs of a current vacant position, in which case, the eligible\nlist may be exclusively used for that current vacant position. Other\nrecruitments may be more broadly used for both current and future vacancies, or\nfor other alternate jobs with comparable scopes of work. To learn more about\nour recruitment and selection process, please visit the "What You Need to Know"\nsection of our website,hrs.alamedacountyca.gov.\n RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable\nnotice in advance of any examination process which will require their\nattendance. The following dates aretentativeand subject to change\nbased on the needs of the Agency.\n\n \n \n \n TENTATIVE RECRUITMENT\n PLAN:\n \n \n \n \n Deadline for Filing: \n \n \n 5:00:00 PM, Thursday, May 28, 2026\n \n \n \n \n Review of Minimum Qualifications:\n \n \n June 10, 2026\n \n \n \n \n Review of Supplemental Questionnaire for Best Qualified:\n \n \n July 13, 2026\n \n \n \n \n Virtual Pre-Recorded Civil Service Oral\n Examination:\n Rating of Oral Examinations:\n \n \n \n \n July 13 - July 23, 2026\n July 27 - August 7, 2026\n \n \n \n \n Notification of Results:\n \n \n \n \n Week of August 10, 2026\n \n \n \n \n TENTATIVE SELECTION\n PLAN:\n \n \n \n \n Departmental Hiring Interviews:\n \n \n \n \n TBD\n \n \n \n\nWE\nRESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION\nPLAN\nREASONABLE\nACCOMMODATION\n\nAlameda County and the\nHuman Resource Services Department will make reasonable efforts in the\nexamination and/or selection process to accommodate qualified individuals with\ndisabilities and/or medical conditions in accordance/compliance with the\nCalifornia Fair Employment and Housing Act (FEHA), the federal Americans with\nDisabilities Act (ADA), and Alameda County's Reasonable Accommodation Policy\nand applicable statutes. To request an accommodation due to a\ndisability/medical condition during this or other phases of the\nexamination/selection process, please contact the assigned Human Resources\nRepresentative listed on the job announcement no later than the\nrecruitment filing deadline. If this is a continuous open\nrecruitment without a filing deadline, please contact the assigned Human\nResources Representative listed on the job announcement within ten\n(10) business days of submitting your application. Unless your\ndisability is readily apparent (for example, you use a wheelchair and need\nwheelchair-accessible spaces), Alameda County requires applicants to provide\nsupporting documentation to substantiate a request for reasonable\naccommodation. In order to qualify for a reasonable accommodation, applicants\nmust have a disability/medical condition pursuant to the ADA, FEHA and\napplicable statutes.\n\n\n\nFor more information regarding our Reasonable\nAccommodation procedures, please visit our website, https://hrs.alamedacountyca.gov.\n BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to:\nFor your Health & Well-Being\n\n Medical - HMO & PPO Plans\n Dental - HMO & PPO Plans\n Vision or Vision Reimbursement\n Share the Savings\n Basic Life Insurance\n Supplemental Life Insurance (with optional dependent coverage for eligible employees)\n Accidental Death and Dismemberment Insurance\n County Allowance Credit\n Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance\n Short-Term Disability Insurance\n Long-Term Disability Insurance\n Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services\n Employee Assistance Program\n\nFor your Financial Future\n\n Retirement Plan - (Defined Benefit Pension Plan)\n Deferred Compensation Plan (457 Plan or Roth Plan)\n\nFor your Work/Life Balance\n\n 12 paid holidays\n Floating Holidays\n Vacation and sick leave accrual\n Vacation purchase program\n Management Paid Leave\n Catastrophic Sick Leave\n Pet Insurance\n Commuter Benefits Program\n Guaranteed Ride Home\n Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)\n Employee Discount Program (e.g. theme parks, cell phone, etc.)\n Child Care Resources\n 1stUnited Services Credit Union\n\nEligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.\nEmployees in management-designated classifications may be entitled to management paid leave. Refer to the applicable MOU or Salary Ordinance for more information.\n\n Conclusion All notices related to County\nrecruitments for which you have applied will be sent/delivered via email.\nPlease add@jobaps.com, @acgov.org, noreplyalamedacountyhr@acgov.org, and Noreply@jobaps.com accepted addresses to any email\nblocking or spam filtering program you may use. If you do not do this, your\nemail blocking or spam filtering program may block receipt of the notices\nregarding your application for recruitments. You are also strongly advised to\nregularly log into your County of Alameda online application account to check\nfor notices that may have been sent to you. All email notices that will be sent\nto you will also be kept in your personal online application account. You will\nbe able to view all of your notices in your online application account by\nclicking on the 'My applications' button on the Current Job Openings\npage.\nPlease\ntake the steps recommended above to ensure you do not miss any notices about a\nrecruitment for which you have applied. The County of Alameda is not\nresponsible for notices that are not read, received or accessed by any\napplicant for a County recruitment.\nNOTE:\nAll notices are generated through an automated email notification system.\nReplies to the email boxesNoreply@jobaps.comand\nnoreplyalamedacountyhr@acgov.orgare routed to unmonitored\nmailboxes. If you have questions, please go to our website athrs.alamedacountyca.gov.\nYou may also contact the Human Resources Analyst listed on the job announcement\nfor the recruitment for which you have applied.\nAngelica\nCuevas, Human Resources Analyst\nHuman\nResource Services, County of Alameda\n(510)\n271-5154 |Angelica.Cuevas@acgov.org\nhrs.alamedacountyca.gov\n\nDISASTER SERVICE WORKER\nAll\nAlameda County employees are designated Disaster Service Workers through state\nand local law. Employment with the County requires the affirmation of a\nloyalty oath to this effect. Employees are required to report to work as\nordered in the event of an emergency.\n\nEQUAL EMPLOYMENT OPPORTUNITY\nAlameda\nCounty has a diverse workforce, that is representative of the communities we\nserve, and is proud to be an equal opportunity employer. All aspects of\nemployment are based on merit, competence, performance and business need.\nAlameda County does not discriminate in employment on the basis of, race,\ncolor, religion, sex (including pregnancy and gender identity), national\norigin, political affiliation, sexual orientation, marital status, disability,\ngenetic information, age, membership in an employee organization, retaliation,\nparental status, military service, or other non-merit factors protected under\nfederal, state and local law. Alameda County celebrates diversity and is\ncommitted to creating an inclusive, and welcoming workplace environment.\n