Administrative and Operational Assistant

About the Role: Miller Ink is seeking a full time in-person proactive and organized Administrative and Operational Assistant to support our team. This individual will play a key role in overseeing accounts receivables, scheduling for the CEOs, and ensuring smooth office operations. The ideal candidate will be detail-oriented, resourceful, and capable of balancing multiple tasks in a fast-paced environment. This team member will be expected to be in the office five days a week. Key Responsibilities: 1.Scheduling & Calendar Management: Manage the CEOs calendar, scheduling appointments, and meetings. Coordinate and prioritize meetings, ensuring that time is allocated efficiently. Handle last-minute changes or adjustments to the CEOs schedule as needed. Provide administrative support for company events hosted by the CEOs. 2.Credit Card Receipts & Expense Management: Process and reconcile credit card receipts, ensuring all transactions are accurately logged and categorized. Maintain an organized filing system for expense reports and receipts. Collaborate with the finance team to ensure timely and accurate expense tracking. 3.Accounts Receivable Management: Assist in tracking and managing outstanding receivables. Communicate with clients and customers to ensure prompt payments. Maintain an organized system for invoicing, payments, and follow-up communications. 4.Office Management & Support: Oversee day-to-day office operations, ensuring the office is well-maintained and fully stocked with necessary supplies. Act as the point of contact for office-related inquiries and issues. Provide general administrative support to team members as needed. 5.Additional Administrative Duties: Receive guests arriving at the office. Provide administrative support for company events and meetings. Handle incoming calls, emails, and correspondence for the CEO and other team members. Prepare reports, documents, and presentations as requested. Assist with special projects and other duties as needed. Qualifications: Experience : Minimum of 2 years of experience in an administrative, operations, or office management role. Experience with credit card reconciliation, accounts receivable, and scheduling. Previous experience supporting executives, particularly CEOs, is a plus. Skills : Strong organizational and time management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software (QuickBooks or similar). Excellent written and verbal communication skills. Ability to prioritize and manage multiple tasks simultaneously. Attention to detail and accuracy in all aspects of work. Personal Qualities : Proactive, self-motivated, and able to work independently. Professional and able to maintain discretion when handling sensitive information. Strong interpersonal skills and the ability to work well with a variety of teams and personalities. A team player with a positive attitude and the ability to handle pressure and tight deadlines.