Program Coordinator
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Job Description
Summary:
The Safety Programs Coordinator supports the development, maintenance, and implementation of workplace safety programs and systems. This role is highly execution-focused and detail-oriented, responsible for managing safety documentation, software administration, training records, and program lifecycle activities. The Coordinator ensures accuracy, organization, and follow-through across safety initiatives while partnering with leadership and internal teams.
Core Responsibilities:
- Safety Program Support & Maintenance
- Assist in the development, review, revision, and maintenance of safety programs, procedures, and policies
- Maintain organized program documentation, version control, and change tracking
- Monitor program review schedules, action items, and updates
- Support cross-functional collaboration when safety changes impact operations, HR, or project teams
- Safety Software Administration
- Build, edit, and maintain safety management system forms, workflows, notifications, dashboards, and databases
- Maintain records including employee information, project data, SDSs, toolbox talks, and training resources
- Support software implementation, configuration, and ongoing process improvements
- Provide user support, training guidance, and basic troubleshooting
- Training Records & Compliance Support
- Maintain training records and verify certification accuracy (OSHA, CPR, safety certifications, etc.)Log training activities, issue certificates, and distribute records as needed
- Run audits and reports to ensure accuracy, identify discrepancies, and maintain compliance tracking
- Partner with training teams to ensure system accuracy and documentation compliance
- Administrative & Process Support
- Develop schedules, task lists, and tracking tools for program maintenance
- Coordinate and participate in meetings related to safety program updates
- Assist with improving internal processes, systems, and operational workflows
Required Qualifications
Knowledge, Skills & Abilities:
- Strong attention to detail and organizational skillsAbility to manage multiple priorities and meet deadlines
- Ability to work independently and collaboratively in team environments
- Professional written and verbal communication skillsAbility to maintain confidentiality of sensitive information
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Technical writing and document control experience
Education & Experience:
- Prior experience in safety administration, compliance, operations support, or related environments preferred
- Familiarity with safety programs, policies, procedures, and compliance documentation preferred
- Experience with safety management software or similar systems preferred
- College degree preferred but not required