Temporary Administrative Assistant

Apply for Job Job ID 53262 Location Evanston, IllinoisAdd to Favorite Jobs Email this JobDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Administrative AssistantHours: This is a full-time position (8:30am-4pm / M-F)Pay: $22-23.00 per hourCampus: EvanstonApproximate start date: 3/16/2026Approximate end date: 9/16/2026Northwestern University is seeking a temporary full-time Administrative Assistant for the Evanston campus.Temporary Job Description:An external facing role providing a variety of clerical & administrative support which may include drafting & typing letters, summaries, meeting notes, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; managing calendars and related scheduling for the leadership team; managing conference rooms, dept kitchenette and maintaining copier and office supplies inventory; electronic and physical filing; preparing documents for distribution; basic bookkeeping and reconciliation of payments; screening and directing calls & visitors; managing mail and delivery distribution; preparing agendas & making arrangements including catering and or traveling, etc. for meetings & special events.This requires a 100% on-site presence. Remote work is at the department's discretion.Duties and Responsibilities:Manages calendars and scheduling for the Facilities leadership teamManages the office, including conference rooms, dept kitchenette, copier and office inventoryCoordinates events which may include scheduling rooms &/or guest speakers & arranging for routine materials, technology & catering, coordinates registration & travelAccounting: processing payments and reconciling chargesManages the distribution of mail and packagesMeets & directs visitors, answers phones in a professional matter, providing information and directing as appropriatePrepares and distributes letters, summaries, meeting notes, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation softwareCoordinates work for any work study studentsElectronic and physical filingMinimum Qualifications Required:High School Diploma or equivalentTwo years of administrative support experience or equivalent (in a face paced environment)Intermediate knowledge of word processing, spreadsheet, email and database software programsPreferred Qualifications:Bachelor's degree or equivalentFive years of administrative support experience or equivalent (in a face paced environment)Advance knowledge of word processing, spreadsheet, email and database software programs with foundational AI literacyNorthwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.BenefitsIn addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.