Administrative Assistant

Administrative Support PositionJob duties may include, but are not limited to: Providing secretarial and administrative support to management and other staff Completing the schedule for all clients, including ABA line therapy, ABA supervision, ABA family guidance, OT services, and SLP services (as applicable) Creating and maintaining staff schedules, including checking schedules in Measure for accuracy and approving for payroll Answering general phone inquiries using a professional and courteous manner Directing phone inquiries to the appropriate staff members Communicating with client's families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues Assisting families and staff with MeasurePM, including helping collect guardian signatures Greeting patients/suppliers/visitors to the organization in a professional and friendly manner Sorting incoming mail, faxes, and courier deliveries for distribution Preparing and sending outgoing faxes, mail, and courier parcels Conducting basic cleaning duties, including disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and taking care of emergency cleaning situations Receiving, storing, and organizing office supplies ensuring that basic supplies are always available Organizing clinic storage cabinets and rooms Coordinating the maintenance of office equipment and furniture Scanning, uploading, and filing confidential client and staff documents while maintaining their privacy Being an exemplary role model for Pathways policies, procedures, and values Maintaining appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations Other intentional duties as assigned Schedule: Monday through Friday from 7:00 AM - 3:30 PM Full time position Required qualities and skills of candidate: Organized Attention to detail Efficient Self-motivated and independent Good communication Able to problem solve Knowledge of Google Suite