Administrative Assistant

PRIMARY PURPOSE AND FUNCTION We are seeking a dynamic Administrative Assistant to provide comprehensive office support to multiple departments. The ideal candidate is a highly organized and efficient individual with strong interpersonal and communication skills. It's essential that this candidate can effectively multi-task and prioritize assignments in a fast-paced environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Reception Duties: Greeting visitors, answering phones, and directing inquiries to the appropriate person or department. Managing Correspondence: Handling emails, mail, and phone calls, and responding to inquiries or forwarding them to the appropriate person. Expense Reporting: Assisting with expense reporting by collecting receipts, reconciling expenses, and preparing reports. Basic Accounting Tasks: Assisting with basic accounting tasks such as invoicing, processing payments, and reconciling accounts. Scheduling and Calendar Management: Organizing appointments, meetings, and events for managers or teams. Meeting Support: Assisting with meeting logistics such as room setup, catering arrangements, and preparing meeting materials. Assisting with Special Projects: Providing support on special projects or initiatives as needed by the team or management. Office Supplies Management: Ordering and maintaining office supplies, ensuring that necessary materials are stocked and available. General Office Support: Assisting with any other administrative tasks or duties as needed to support the smooth operation of the office. KNOWLEDGE, SKILLS and ABILITIES Education Associates Degree is preferred. Experience A minimum of 2 years prior administrative experience Proficient knowledge of Microsoft Office Knowledge of Office Equipment Excellent communication skills PHYSICAL DEMANDS Typical office environment. Minimal lifting, standing and/or walking Equal Opportunity Employer/Veterans/Disabled