Billing Coordinator

Billing CoordinatorLocation: Spring, Texas (Hybrid Schedule)Schedule: Monday–Thursday in office | Friday remotePosition OverviewWe are seeking a detail-oriented and organized Billing Coordinator to support accurate, timely, and compliant billing operations in a fast-paced, high-volume environment. This role is responsible for preparing and processing customer invoices, resolving billing discrepancies, and serving as a key liaison between internal departments and external customers.The ideal candidate is analytical, customer-focused, and highly organized, with the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism. This position works closely with Sales, Account Management, and Accounting teams to ensure billing accuracy and an excellent customer experience.Key ResponsibilitiesInvoice Preparation & ProcessingPrepare, review, and process customer invoices accurately and on timeEnsure invoices align with customer contracts, pricing agreements, and supporting documentationMaintain accurate billing records and supporting documentationBilling System ManagementEnter and maintain invoice data within customer billing portals and internal systemsUtilize ERP and inventory management systems to support billing operationsEnsure all billing information is updated and properly documentedBilling Issue ResolutionInvestigate and resolve billing discrepancies, including pricing variances, purchase order mismatches, and quantity issuesCollaborate with internal teams to resolve invoicing concerns efficiently and accuratelyEscalate complex issues when necessary while maintaining strong follow-throughCustomer CommunicationRespond professionally and promptly to customer billing inquiriesCommunicate regarding invoice corrections, purchase order updates, pricing concerns, and related billing mattersBuild and maintain positive customer relationships through effective communicationCompliance & AccuracyEnsure billing activities comply with company policies, customer requirements, and internal controlsMaintain audit-ready documentation and support financial accuracyDemonstrate strong attention to detail and commitment to qualityCross-Functional CollaborationPartner with Sales and Account Management to verify pricing and order detailsWork closely with Accounting on billing adjustments, corrections, and accounts receivable supportContribute to process improvement initiatives to enhance billing efficiency and accuracyRequired QualificationsStrong attention to detail and commitment to accuracyExcellent written and verbal communication skillsAbility to analyze billing data and identify discrepancies or trendsProficiency with billing systems, invoicing platforms, or accounting softwareBasic understanding of accounts receivable and revenue-related accounting conceptsStrong organizational and problem-solving skillsAbility to manage multiple priorities in a fast-paced environmentPreferred ExperiencePrevious experience in billing, invoicing, or accounts receivableExperience using ERP systems such as OracleBackground supporting industrial, energy, logistics, or supply-chain related customersBenefitsHybrid work schedule offering flexibility and collaborationOpportunity to work in a collaborative and fast-paced environmentCareer growth and development opportunitiesHOUWD51