Administrative Assistant and Dispatcher

Job Description Administrative Assistant and DispatcherOlidia Transit provides professional door-to-door non-emergency medical transportation for elderly and disabled persons.We offer wheelchair and stretcher transportation to and from Adult Day Services, Outpatient Surgeries, Hospital Discharges, Dialysis Appointments, Rehabilitation Centers, Mental Health Visits, Outpatient Hospital, Special education Transportation, Long Distance Rides, Leisure Rides, and Medical Appointments. We are currently looking for an Administrative Assistant and Dispatcher.A. DESCRIPTIONThe Administrative Assistant and Dispatcher will be assisting with Human Resource tasks as well as general office tasks as assigned by office manager.As a Dispatcher, the employee will answer and respond to any emergency or non-emergency calls to provide assistance or important information. B. RESPONSIBILITIES1. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management2. Maintain electronic and hard copy filing system1. Documents patient information in EHR and/or other electronic systems in accordance with program standards, department policies/procedures.2. Safely and efficiently transfers care of patients to other care providers in appropriate settings (LTC, Hospital etc).3. Scheduling and dispatching drivers, work crews, vehicles or equipment to appropriate locations according to predetermined schedules, customer requests or immediate needs4. Preparing work orders for crew or receiving work orders from work crews5. Keeping and organizing work requests, customer requests, completed work requests, charges for work performed, expenses for services performed, inventory records and other information6. Coordinate and facilitate ride scheduling with patients and organization personnel.3. Perform data entry and scan documents4. Assist in resolving any administrative problems5. Run company's errands to post office and office supply store6. Answer calls from customers regarding their inquiries7. Prepare and modify documents including correspondence, reports, drafts, memos and emails8. Schedule and coordinate meetings, appointments and travel arrangements for Managers9. Maintain office supplies for departmentC. REQUIREMENTS:1. Positive attitude2. Quick thinker and ability to work independently3. GREAT customer service4. Knowledge of Microsoft Office (Excel, Outlook, Word, etc.)D. BENEFITS:1. Competitive salary2. Medical, Dental, Vision Benefits3. Retirement BenefitsOlidia Transit is an Equal Opportunity EmployerPrincipals only. Recruiters, please don't contact this job poster.do NOT contact us with unsolicited services or offersOK to highlight this job opening for persons with disabilitiesSalary: $18.00 to $20.00 per hourJob Type: Full-timeBenefits offered:Paid time offHealth insuranceDental insuranceRetirement benefits or accountsAdministrative Duties:SchedulingRunning errandsAnswering and routing phone callsThis Job Is:A job for which military experienced candidates are encouraged to applyA good job for someone just entering the workforce or returning to the workforce with limited experience and educationEducation/Experience:Must have a minimum of an Associate DegreeWithin 90 days of hire must attain and maintain:Basic Life Support (BLS)Valid driver's license and DMV recordPass MnDOT physical and drug test