Speaker Coordinator- Hybrid

Hook: Love the adrenaline of event week and the calm control of a perfect run-of-show? Join IRMI and turn speaker chaos into conference choreography.The Role (think meeting planner): You'll own the speaker journey-from outreach to onsite-so every session starts on time, looks sharp, and meets CE requirements without a hitch. You'll partner with SMEs, marketing, A/V, and our CE vendor to keep presenters prepped, materials buttoned up, and compliance locked.What You'll Do (high impact):Be the primary speaker point of contact-invites, briefings, reminders, and supportCollect/format bios, abstracts, slides; route approvals; fact-check for the app & guideBuild and maintain sessions in Cvent; track travel/hotel/registrationsCoordinate A/V and provide confident onsite speaker supportCreate/update CE materials; compile filings with our vendor; manage post-event renewalsHost quick speaker prep webinars and keep marketing & conference teams in syncYou Bring:Associate degree (or equivalent experience)Calm under pressure, stellar organization, and crisp communicationAdvanced Microsoft Office; working knowledge of Cvent, SharePoint, SmartsheetCE and/or P&C insurance familiarity is a plusSchedule & Travel:Monday-Friday, 37.5 hours/week; conference travel requiredMetaphor that fits our industry: You think like a risk manager-you build contingencies, eliminate single points of failure, and keep the program fully compliant, so speakers shine and attendees earn the credit they need.Call to Action: Ready to run the show and make every session land flawlessly? Apply now and help us deliver conferences that perform as precisely as your plan.