Accounting Office Manager

Now Hiring: Office Manager / Executive AssistantWe’re seeking a highly organized, proactive, and people-focused Office Manager / Executive Assistant to help lead daily operations, support executive leadership, and foster a strong internal culture within a fast-paced, high-end professional services environment.This role is ideal for someone who thrives on organization, accountability, communication, and creating systems that help teams operate at their highest level.What You’ll DoOperations & Cross-Department CoordinationServe as the central communication hub between leadership, operations, sales, accounting, and project teamsCoordinate internal meetings, schedules, and workflow processesEnsure operational paperwork, reporting, and administrative tasks are completed accurately and on timeSupport leadership with reporting, organization, and strategic initiativesExecutive SupportManage executive calendars, inboxes, scheduling, and prioritiesOrganize communications, documentation, and follow-up itemsAssist with confidential projects and administrative supportFinancial AdministrationProcess invoices, expenses, and paymentsSupport AP/AR functions and maintain accurate financial recordsAssist with reconciliations, reporting, audits, and compliance trackingWork within QuickBooks and project management systemsTeam Development & Office LeadershipHelp hire, onboard, and train administrative team membersBuild systems, SOPs, and accountability structures that support company growthCreate a professional, organized, and service-driven office environmentCulture & Employee EngagementCoordinate team events, volunteer initiatives, and employee engagement activitiesHelp cultivate a collaborative, positive, and high-performing workplace cultureWhat We’re Looking For5+ years of experience in office management, executive support, operations, or administrationExperience in construction, design-build, or professional services preferredStrong proficiency in:QuickBooksBuildertrend (preferred)Google Workspace / Microsoft OfficeStrong organizational, communication, and leadership skillsAbility to manage multiple priorities with professionalism and discretionExperience creating systems, processes, and operational structureHigh emotional intelligence with a service-first mindsetSuccess in This Role Looks LikeOperations run smoothly and efficientlyLeadership receives timely, accurate supportTeams feel supported, aligned, and accountableSystems scale effectively as the business growsCompany culture remains intentional, positive, and people-focusedIf you’re someone who loves creating structure, supporting people, and helping businesses grow through operational excellence, we’d love to connect.